Administrative Assistant

Administrative Assistant

$65,000 annually although wage may vary depending on experience

Hebron, KY

Key Responsibilities

• Purchasing & Vendor Coordination
• Create, process, and approve purchase orders for warehouse and office supplies and personnel.
• Order materials, packaging, and general office needs while monitoring inventory levels.
• Communicate with vendors to obtain quotes, track deliveries, and resolve order or billing discrepancies.
• Maintain accurate purchasing and vendor records for auditing and reporting purposes.
• Staffing Administration & Reporting
• Manage temporary employee data and time records within UKG (Ultimate Kronos Group).
• Provide weekly wage and hour reports to staffing agencies to ensure accurate payroll processing.
• Office & Employee Support
• Plan and organize employee events, recognition activities, and team celebrations.
• Maintain office organization, including supplies, shared spaces, and communication boards.
• Support management with internal communications, scheduling, and documentation as needed.
• General Administration
• Serve as a primary point of contact for office and vendor inquiries.
• Assist with invoice reconciliation, expense tracking, and reporting.
• Ensure all administrative records and files are accurate, up-to-date, and securely maintained.
• Support other administrative and operational tasks as assigned.

Qualifications

Education : High school diploma or equivalent required; associate or bachelor's degree preferred.

Experience : 34 years of administrative experience, ideally in a warehouse, fulfillment, or logistics environment.

Technical Skills :

Soft Skills :

Work Environment :

This role operates primarily in an office setting located within a fulfillment warehouse. Occasional time spent on the warehouse floor may be required to coordinate deliveries, supplies or staff activities.