CONTRACT MANAGER SPECIALIST - 60034563

Contract Manager Specialist - 60034563

The Florida Department of Children and Families (DCF) is the state of Florida's social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and public assistance. The agency's mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

To be considered for this position, responses to the qualifying questions are required and must be verifiable based on your submitted application.

This is not a telework position. Candidate will be required to work in the office.

This is a highly responsible and professional position that will serve as a Contract Manager within the SAMH Regional Office. This is a professional position performing highly responsible technical, consultative, and administrative work. This position will manage multiple contracts and grant agreements and will be responsible for mission critical contract management and business administration functions to support statewide SAMH operational, client-service, and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgment, take initiative in carrying out duties and responsibilities, and should be extraordinarily detail-oriented.

Specific duties and responsibilities include :

• Develop contract and grant agreement documents in accordance with state rules, statutes, and Department policies.
• Serve as single point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues.
• Review and approve deliverables, monitoring provider performance and ensuring accountability for service provision.
• Review, approve, and process provider invoices and maintain detailed accounting and expenditure documentation.
• Maintain official contract and grant agreement files in accordance with statute, Department operating procedures, funding source requirements, and requirements of the Florida Department of Management Services and the Florida Department of Financial Services.
• Perform programmatic and administrative contract monitoring for assigned contracts and participate in cross-unit program monitoring team activities as needed. Monitoring activities include on-site monitoring, administrative or desk review audits, file reviews, corrective action planning, and technical assistance when necessary.
• Perform contract renewal, amendment, and closeout duties, including contract evaluation and review and documentation of provider performance.
• Coordinate with SAMH programmatic subject matter experts to negotiate contract terms and conditions, conduct cost analyses of provider budgets, and ensure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent, and accountable manner.
• When needed, collaborate with SAMH programmatic subject matter experts to identify appropriate mechanisms for contracts, purchase orders, and general procurement.
• When needed, contribute to the development and implementation of competitive solicitations in concert with applicable rules, statutes, and serve as assigned to support the SAMH procurement manager.
• Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to SAMH contracts and grant agreements for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures, and general accepted accounting principles.

An ideal candidate will be able to :

Knowledge, skills, and abilities required for the position :

Minimum qualifications :

Preference will be given to applicants who have :

Benefits of working for the State of Florida :

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

DCF Employment Disclosures :

US CITIZEN REQUIREMENT : Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION : All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website : http : / / www.sss.gov.

RETIREEE NOTICE : If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you may be required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING : It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S