Head of Stock Admin

Head of Stock Admin page is loaded## Head of Stock Adminlocations : Fremont, South Bldg, California - USAposted on : Posted Todayjob requisition id : NX-2898

• Job Description :
• The Head of Stock Admin plays a critical role in managing Nextpower's global equity programs and supporting key compensation initiatives. This position directs the day-to-day administration, governance, and analytics of the company’s equity plans.The ideal candidate is a detail-oriented, data-driven professional with deep experience in equity administration, strong collaboration skills, and a passion for maintaining accuracy, compliance, and transparency across all reward programs.
• Key Responsibilities
• Equity Program Management
• Oversee administration of the company’s equity programs, including stock options, RSUs, and ESPPs.
• Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.
• Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.
• Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.
• Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.
• Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.
• Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.
• Prepare internal process documentation, support audit requests, and maintain governance materials.
• Educate employees and leaders on the structure, value, and long-term benefits of equity awards.
• Compensation Support & Analytics
• Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.
• Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.
• Assist with market benchmarking, job leveling, and pay equity studies.
• Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.
• Support preparation of communication materials, dashboards, and leadership presentations.
• Finance Partnership & Internal Controls
• Finance partnership
• Partner with Finance on compensation and equity-related forecasting, accruals, and reconciliation.
• Understanding of ASC 718 for stock-based compensation expense calculations and reporting
• Support monthly / quarterly and year-end close activities related to equity compensation.
• Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tablesCompliance & controls
• Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.
• Drive continuous process improvements to enhance efficiency, accuracy, and governance.
• Support external audits ensuring compliant equity records
• Analytics, Compliance & Reporting
• Provide analytical insights to support compensation and equity decision-making.
• Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.
• Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.
• Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.
• Qualifications
• Education & Experience
• Bachelor’s degree in business, Finance, HR, or related field
• 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre-IPO company.
• Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.
• Experience working with Finance, Legal, and Stock Administration partners.
• Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E\
• TRADE.
• Exposure to compensation processes including merit, bonus, and total compensation reviews.
• Experience in SEC compliance : Section 16 filings, Form 4 reporting, 10-K / Q disclosures, proxy statement
• Skills & Competencies
• Advanced Excel and analytical skills; strong focus on accuracy and data integrity.
• Deep understanding of equity program management, burn rate tracking, and internal controls.
• Ability to communicate complex information clearly and effectively to various audiences.
• Strong organizational and project management skills with a focus on cross-functional execution.
• Comfort operating in a dynamic, fast-growing, and global organization.
• Key Attributes
• Exceptional attention to detail — ensures precision in data, documentation, and reporting.
• Demonstrates integrity and discretion when handling confidential information.
• Analytical and process-driven, with a mindset for continuous improvement and operational excellence.
• Collaborative communicator who fosters alignment across HR, Finance, Legal, and leadership.
• Proactive, organized, and adaptable, thriving in a high-growth, fast-paced environment.
• Strategic thinker who connects data insights to business impact.
• Passionate about fairness, transparency, and employee ownership, reflecting Nextpower's culture and mission.Pay is based on market location and may vary based on factors including experience, skills, education and other job-related reasons. The annual salary range for this position is $210,000 to $230,000. At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.#
• We are Nextpower
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