Parks and Recreation Special Events Programmer

Overview

Job Title : Parks & Recreation Special Events Programmer

Department : Parks & Recreation

Classification : Exempt

Reports to : Parks & Recreation Special Events Manager

EEO Category : Full-time

Pay Grade : $40,385.24 - $60,577.86

Summary

The Parks & Recreation Special Events Programmer is responsible for helping organize, plan, setup / breakdown for special events, such as outside tournaments, internal special events, Farmers Market, etc. Position is deemed essential personnel and safety sensitive.

Responsibilities

• Assists in planning and organizing a wide variety of special events and community service programs at City parks
• Assists with inventory of equipment
• Abides by and enforces policies and procedures of the Parks Department
• Responsible for the day-to-day operations, including janitorial, maintenance and usage during special events
• Responsible for rental, City usage and community events of facilities
• Assists with rental and registration of special events and ensures accurate record keeping for event receipts
• Assists coordinating volunteers when needed
• Assists in contacting neighborhood groups, schools, businesses, law enforcement agencies, volunteer and other community groups and provides necessary coordination of services
• Oversee fundraising campaigns and solicits sponsor and sponsorship packages
• Oversees rental and registration activities and ensures accurate record keeping for event / program receipts
• Assists with workout equipment cleaning and maintenance
• Works with Groundskeeping and Facility Staff to ensure successful operation of events
• Serve as event contact during event as assigned
• Uses advertising and marketing practices to best promote programs and special events and activities to citizens and potential users
• Assist with inventory of program / event supplies and report needs to Special Events Manager
• Operates a City vehicle
• Performs other duties as necessary or assigned

This job description and the enumerated Essential Duties are intended to provide general guidelines for job expectations and the employees' ability to perform the position described. This is not intended to be an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned or assumed by the incumbent as necessary to fulfill the requirements of the position.

Environment & Physical Activity

The incumbent will spend most of the time performing this position in a professional office-type setting. The incumbent, while performing this position, spends time writing, keyboarding, speaking, listening, driving, seeing (close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling, and reaching. The noise level in the work environment is usually moderate to loud. The position requires regularly driving a motorized vehicle.

The incumbent may operate any or all of the following : telephone, smart phone, copy and fax machines, adding machine (calculator), scanner and image systems, computer terminal, laptop computer, personal computer, tablet, printers, or other equipment as needed and / or directed.

While performing the functions of this job, the employee is continuously required to talk or hear; frequently required to walk, sit, reach with hands and arms; and frequently required to stand, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move more than 50 pounds. Specific vision abilities required by this job include close vision; and color vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands

The incumbent must remain current on related regulatory updates, City ordinances / resolutions / policies and applicable Federal, State, Municipal statutes, rules, and regulations. He / she must be able to read and understand documents, instruments, and highly technical reports; perform detailed work; and problem solve. Incumbent must also display proficiency in analytical reasoning, math, language, presentation skills, and verbal and written communication with internal and external customers. He / she must educate citizens and the general public regarding City ordinances / resolutions / policies and the consequences of not adhering to them. Incumbent must be able to effectively manage deadlines, multiple concurrent tasks, and constant interruptions. He / she shall conduct departmental services / operations in a professional, effective and efficient manner. Incumbent shall schedule work activities during employee's absences (due to sick / vacation time) and distribute workflow appropriately. Incumbent must be able to work in a constant state of alertness and concentrate for long periods of time and foster a quality work environment by building employee trust and confidence.

Safety Sensitive

This position is designated as a safety sensitive position because it requires the regular handling of highly sensitive and confidential City and customer information and operating a motor vehicle on a routine basis. Performing this job in a discreet and professional manner requires alertness at all times. Any lapse of attention could have a significant financial impact on the City and its customers, or on others while operating a motor vehicle.

Minimum Qualifications & Competencies

Basic experience, knowledge and training in Parks and Recreation typically resulting from education or years of experience in Parks & Recreation or the equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities to satisfactorily perform the essential functions.

Basic Qualifications

Knowledge

Skills

Abilities

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