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Executive / Personal Assistant

Executive / Personal Assistant

Critical Path Advisors, Talent SolutionsLos Angeles, CA, United States
8 days ago
Job type
  • Full-time
Job description

About the Role :

We are seeking a highly organized, discreet, and proactive Executive / Personal Assistant to

support a high-profile CEO with business ventures spanning music, fashion, lifestyle

partnerships, and entrepreneurship. This individual will serve as a key right hand to the CEO,

managing a range of executive, personal, and logistical responsibilities across business

ventures and personal matters.

The ideal candidate is detail-oriented, calm under pressure, and thrives in a fast-moving,

ever-evolving environment. You’ll be responsible for keeping the executive’s life and business

flowing smoothly — from calendar coordination and travel logistics to day-to-day personal

errands and behind-the-scenes support at key events.

This candidate is proactive, clear in communication, has strong follow-up skills and able to

juggle multiple tasks and projects at one time.

Key Responsibilities :

  • Serve as the primary scheduler and gatekeeper for the CEO’s time and priorities
  • Manage complex calendars spanning personal, professional, and creative commitments
  • Book and manage all travel (commercial / private), including accommodations, ground

transportation, and detailed itineraries

  • Support CEO in operational matters including approvals, appointment scheduling, and

    • document / material review

  • Handle personal errands, appointments, gifting, and day-to-day life logistics
  • Provide in-person support at meetings, shoots, events, and appearances
  • Liaise with internal and external teams, including management, PR, digital, agency,

    • label, and brand partners, to coordinate schedules and details

  • Assist with inbox and communications management as needed
  • Collaborate closely with the company Road Manager, Chief of Staff, and CFO on all

    • matters related to the CEO and company operations

  • Track expenses and manage receipt submissions for reimbursements
  • Maintain strict confidentiality and discretion at all times

    • Requirements :

  • Proven experience as an EA, PA, or lifestyle coordinator to a high-profile individual
  • Open to the potential evolvement in the role which may include Domestic and International travel
  • Excellent organizational and multitasking skills
  • Strong written and verbal communication
  • Highly reliable, resourceful, proactive and professional
  • Comfortable working odd hours, weekends, or travel when needed
  • Ability to anticipate needs and solve problems independently
  • Valid driver's license, passport, and reliable transportation
  • On-site working sessions at Principal's home or working locations (office / studio) 2 - 3x per week
  • Based in LA

    • Bonus if you :

  • Have experience in music, fashion, or the entertainment industry
  • Understand the nuances of high-profile or celebrity lifestyles
  • Thrive in creative, fast-paced, and collaborative environments
  • Can manage both strategic and hands-on responsibilities with ease
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    Assistant • Los Angeles, CA, United States