Executive Secretary

HEPCO, Inc. is seeking skilled and detail-oriented Executive Secretary to support the New York State Office of Mental Health in Brooklyn, NY. The successful candidate will perform a variety of secretarial and administrative duties, manage office procedures, and act as liaison between executives, staff, and the public. Responsibilities : Perform a wide range of secretarial and administrative functions to ensure smooth office operations. Establish and maintain office procedures and communication systems. Coordinate and follow up on projects and assignments to ensure timely completion. Serve as the primary point of contact among executives, staff, and external stakeholders. Prepare correspondence, reports, and other official documents with accuracy and professionalism. Manage schedules, meetings, and file organization. Always maintain confidentiality of sensitive information. Qualifications : Proven experience performing administrative or secretarial duties in a professional office environment. Strong knowledge of office procedures and effective communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.). Excellent organizational, written, and verbal communication skills. Ability to handle multiple tasks with accuracy and professionalism. Must be located within reasonable proximity to public transportation in Brooklyn, NY. Benefits : Health Insurance Sick Time 401k Location : Kingsboro Psych Center, 681 Clarkson Ave, Brooklyn, NY 11203 Duration : approximately 2 years Apply by deadline : 11 / 04 / 2025 Shift Days / Times : M-F, 8 : 00 AM-4 : 00 PM Pay Range : $24.00 - $29.00 per hour (Depending on experience and qualifications) All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https : / / www.hepcoinc.com / privacy /