Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a dynamic and fast-paced environment. This position is based in Mt. Pleasant, South Carolina, and requires a proactive individual with excellent organizational skills and a keen eye for detail. As a long-term contract role, this opportunity is ideal for someone who thrives in office settings and is adept at managing schedules, meetings, and travel arrangements with confidence and efficiency.

Responsibilities:

• Organize and maintain calendars, scheduling meetings and events with precision while managing potential conflicts and overlaps.

• Coordinate and prepare materials for meetings, including setting up conference rooms, arranging catering, and greeting guests.

• Schedule and facilitate virtual meetings using Microsoft Teams, ensuring seamless connectivity and preparation.

• Oversee travel logistics, including booking flights, accommodations, and rental cars, while maintaining accurate records on the calendar.

• Assist with travel-related projects such as researching visa requirements and confirming event attendance.

• Handle incoming and outgoing mail and packages, ensuring timely distribution and proper documentation.

• Support special administrative projects to streamline operations and enhance productivity.

• Act as a reliable point of contact to ensure smooth day-to-day operations and reduce friction in processes.

• Proven experience as an Executive Assistant or Administrative Assistant supporting senior leadership.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Outlook, Microsoft Teams, and other office productivity tools.
• Strong communication skills with a detail-oriented demeanor and service-oriented approach.
• Ability to exercise discretion, judgment, and maintain confidentiality.
• Comfortable working in a fast-paced, in-office environment.
• Reliable transportation and capability to travel locally when required.
• Attention to detail and a proactive mindset to anticipate needs and resolve issues efficiently.