Assistant Director - HRIS

Human Resources
Full Time
Day Shift
Day

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state's first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer's care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

This position is responsible for providing planning, project coordination, and management for the development of a cost-effective Human Resource Management Systems (HRMS). Responsible for analyzing and directing all functional related activities within the scope of the HRMS. Demonstrates mastery in leading projects related to data integrity, system enhancement, testing upgrades, troubleshooting, reporting, and analytics. This position will work closely with the IT Team and is accountable for ensuring continuity and successful delivery of functional services to users throughout the organization.

Minimum Qualifications

Minimum Education: Bachelor's Degree in Computer Science, Management Science, Human Resources or Business Administration
Minimum Years of Experience: 5 Years of specialized HRIS experience with PeopleSoft HRMS and current experience with version 9.0 or higher (including strong PS Query/SQL skills and other database query and reporting tools)
Substitutable Education & Experience (Optional): None.
Required Certifications/Licensure: None.
Required Training: Strong understanding of Human Resources (HR) and Payroll processes and data, including eligibility and enrollment rules, and benefit procedures in order to ensure optimal use of system functionality;

Strong understanding of HRMS design, features, functions, processes and data structure including proven experience with system implementations and upgrades;

Systems implementation experience;

Advanced skills in Microsoft Word, Excel and PowerPoint.

Essential Functions

• Lead the HRIS team in managing the day-to-day activities to support HR, Payroll, and other inter-related functions.
• Plan, budget, and forecast HRMS needs and applications. Maintain awareness of vendor plans and the potential impact of those plans on current and future HRMS functionality. When apprised, they will review impending business issues that will have a direct impact on the HRMS and provide senior management with an assessment of the HRMS impact, scheduling considerations, and other information required for a complete business case.
• Promote proactive approaches using the HRMS to solve business needs/problems, while also enhancing the understanding and acceptance of the HRMS capabilities. Based on a business need; negotiate priorities and support requirements with the IT department, functional staff at the field locations, and others as appropriate.
• Serve as an interface between internal/external customers and the functional team members to ensure effective definition of and delivery of HRMS applications.
• Provide overall prioritization of work assignments and management of functional team resources and their activities.
• Analyze, design, evaluate, modify, test, and implement PeopleSoft functionality in coordination with HR, Benefits, Payroll, and IT.
• Ensure that systems are configured accurately to support end user business needs.
• Configure and troubleshoot integrations with third parties.
• Partner with HR and Payroll to implement business workflows that support changing business and compliance requirements.
• Lead system update process, including making appropriate recommendations to process owners, leading configuration and testing, and training end users, when appropriate.

Duties & Responsibilities

• Manage the ongoing maintenance and data integrity of existing systems, including all integrations and reports.
• Write, maintain and support a variety of reports, simple and complex, to support strategic decision-making.
• Review current status of system applications and prepare recommendations for technical and process improvements that will maximize system effectiveness and business impact.
• Ensure the utmost integrity of confidential employee information, including compliance with HIPAA and related laws.
• Develop and maintain ongoing business process and data documentation.
• Documenting existing and new business workflows.
• Provide technical and related business support to HR and Payroll, including troubleshooting critical issues and escalating to appropriate individual or vendor when needed.
• Assist in the development of the department staff, administration of HR policies and guidelines, and providing training and support to the Human Resources team as well as management as required.
• Consult with business and process owners to understand the business case for development requests, process improvements, interfaces (internal and external), or enhancements, evaluates/assess the request and implement approved requirements.
• Provide support to end users.
• Performs all other duties as assigned.

We are committed to offering quality, cost-effective benefits choices for our employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness

Equal Opportunity Employer
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee's desires and abilities and the hospital's needs.