Our client is seeking an experienced Office Manager & Accounting Assistant to support a growing and thriving organization. This is more than a traditional office role — it’s an opportunity to become a key partner to the executive team, influencing operations, supporting financial strategy, and ensuring the office runs smoothly in a fast-paced, entrepreneurial environment.
This role offers the chance to work at the ground level of a company on the rise, with visibility, impact, and career growth potential. The individual will play a critical part in supporting leadership, contributing to decision-making, and helping shape the next stage of organizational growth.
Key Responsibilities
Office Management (50%)
Oversee daily office operations and serve as the primary point of contact for internal staff, external vendors, and visitors.
Implement, document, and improve office procedures to support efficiency and growth.
Manage vendor relationships, contracts, and purchasing of office supplies, services, and equipment.
Support executive leadership with scheduling, meeting coordination, and preparation of presentations or materials.
Partner with leadership to evaluate and recommend tools, systems, and processes that improve workflow and operational effectiveness.
Accounting/Finance Support (50%)
Process invoices, bills, payments, and expense reports accurately and on time.
Enter financial data and manage bookkeeping records in QuickBooks.
Assist with preparing financial reports, reconciliations, and budget updates.
Support payroll processing and maintain employee time/leave records.
Partner with the executive team to support financial planning, forecasting, and analysis.
Maintain strict confidentiality in all financial and employee-related matters.
Qualifications
5+ years of experience in office management, administrative leadership, or accounting/finance support roles.
Prior experience working directly with executives and serving as a partner in decision-making processes.
Proficiency in QuickBooks and Microsoft Office Suite required.
Strong understanding of bookkeeping and accounting principles; experience preparing reconciliations, journal entries, and financial reports preferred.
Proven ability to manage multiple projects in a fast-paced environment, while maintaining accuracy and attention to detail.
Driven to strive for continuous improvement, with a focus on streamlining processes for efficiency and effectiveness.
Excellent organizational skills with the ability to set priorities and adapt quickly to changing needs.
Exceptional communication skills, both written and verbal.
Strong interpersonal skills with the ability to influence, collaborate, and build trust across teams.
Demonstrated track record of confidentiality, integrity, and professionalism.
Why Join?
High-Growth Environment: Join a financially stable company experiencing exciting growth.
Career Development: Room to grow into expanded responsibilities and leadership opportunities.
Influence & Impact: Work directly with executives and shape the direction of the company.
Entrepreneurial Team: Be more than a number-cruncher; play a strategic role in supporting innovation and decision-making.
Collaborative Culture: Join a supportive, tight-knit team that values initiative, creativity, and collaboration.
Office Manager • Baton Rouge, LA
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