Office Manager

Job Description

Job Description

We are looking for a dedicated and organized Office Manager to join our team in Palo Alto, California. This position is an onsite role, requiring consistent availability from Monday to Friday. As a Contract to permanent opportunity, it offers the potential to transition into a long-term position. The ideal candidate will play a key role in ensuring smooth office operations while providing administrative support and maintaining a welcoming environment.

Responsibilities :

• Coordinate daily office tasks, including preparing meeting materials, scanning documents, and entering data accurately.
• Offer support to the Client Services team by assisting with administrative duties and ensuring seamless collaboration.
• Manage reception duties, greeting visitors and maintaining a hospitable office atmosphere.
• Organize and maintain office supplies, ensuring resources are readily available for staff needs.
• Assist in planning and executing meeting setups, including catering and hospitality arrangements.
• Utilize systems such as Salesforce and Orian to manage workflows and maintain accurate records.
• Handle accounts payable tasks, ensuring timely and accurate processing of invoices.
• Proactively identify opportunities to improve office efficiency and implement creative solutions.
• Uphold a detail-oriented presence while representing the company and interacting with clients and team members.
• Maintain confidentiality and discretion in handling sensitive information.
• At least 1 year of experience in an administrative or office management role.
• Strong interpersonal skills with an outgoing and approachable personality.
• Ability to work independently, prioritize tasks, and manage projects effectively.
• Proficiency in Microsoft Office applications is preferred but not required.
• Excellent organizational skills and attention to detail.
• Familiarity with systems like Salesforce or Orian is a plus.
• Detail-oriented approach and ability to maintain a business casual dress code.
• Capacity to handle confidential information discreetly and responsibly.