Job Title : Administrative Assistant
Hours : Full Time Position
Salary Range : Salary based on experience
Location : Larchmont, NY
Work Location : On-site / In Office
Thermal Systems Associates serves the heating / cooling, plumbing and mechanical industries as a leading manufacturer’s representative. We are seeking an individual to assist in the day-to-day activities of our company’s operations. Estimated compensation for this role is based on experience. Benefits offered.
Key Duties and Responsibilities :
- Manage daily administrative tasks, including answering phones, and scheduling
- Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
- Liaise with vendors and clients, providing excellent customer service, maintaining professional communication , and support business operations
- Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace
Required Skills and Proficiencies :
Ability to work independently and as part of a teamAbility to complete a high volume of work within deadlinesAbility to work with little supervision and the ability to take initiativeExcellent organizational and time management skillsExcellent interpersonal, oral, and written communication skillsGood problem-solving skillsExperience writing and delivering communications to other departmentsStrong attention to detailPreferred Work Related Experiences :
Proven experience as an administrative assistant or similar role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)Experience in Salesforce is helpfulPreferred Educational Background :
High school diploma or equivalent; associate or bachelor’s degree preferred.To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.