Property Manager I

Property Manager I

The Property Manager I is responsible for supporting the operational and financial aspects of assigned properties. This role focuses on day-to-day administrative operations for apartment communities of up to 150 units, in up to 4 communities, ensuring compliance with company guidelines without direct management responsibilities over staff.

Essential Functions :

• Assist in the day-to-day operations of the assigned property(ies), including handling administrative duties, responding to tenant inquiries, and coordinating maintenance services under the oversight of a Regional Portfolio Leader.
• Maintain communication with regulatory authorities (e.g., HUD) and property owners under the supervision of the Regional Portfolio Leader.
• Assist in tracking the financial operations of the property, including accounts payable / receivable (A / P, A / R) and billing procedures.
• Accurately process payroll submissions and maintain financial records in accordance with budgetary guidelines.
• Contribute to the preparation of weekly, monthly, and quarterly financial reports.
• Support the management of HUD, COMBO, LIHTC, Housing Choice, RAD, and Family housing structured programs / subsidies.
• Ensure resident files, waiting lists, and documentation comply with HUD and LIHTC rules and regulations.
• Assist with preparing amendments, extensions, and schedules for rental assistance contracts (e.g., Section 8) and property management agreements.
• Implement and oversee resident retention programs, such as move-in and follow-up services.
• Communicate occupancy requirements, lease agreements, house rules, and any applicable addenda to residents.
• Address tenant complaints and service requests, escalating issues to the Regional Portfolio Leader when necessary.
• Ensure accurate data entry and record-keeping, assisting with maintaining property records in compliance with company standards.
• Oversee data management tasks in Yardi and ensure compliance with best practices for data accuracy and reporting.
• Assist in preparing input for annual operating budgets and capital improvement budgets for review by supervisors.
• Support the analysis of financial statement activities to help maintain operational performance within budgetary limits.
• Ensure compliance with company policies, Fair Housing laws, state landlord / tenant laws, and Low-Income Housing Tax Credit (LIHTC) Section 42 rules under the supervision of the Regional Portfolio Leader.
• Maintain organized and compliant tenant files, assisting with audits, reviews, and performance assessments such as MOR (Management and Occupancy Reviews) and State Agency reviews.
• Engage and coordinate with vendors and service providers to address property needs.
• Ensure property maintenance and repairs are conducted in a timely manner, helping maintain REAC (Real Estate Assessment Center) or State Agency review standards.
• Assist in maintaining resident satisfaction by addressing concerns, ensuring services meet established benchmarks.
• Contribute to maintaining the property to meet or exceed occupancy and satisfaction goals.

Expectations :

Job Specification :

Vision : Normal : Consistent with standard workflow.

Daily time spent performing the following activities :

Consequences of Errors : Moderate monetary responsibility. Supervision Received : Periodic supervision. Employee works on a definite objective using a wide range of procedures under the oversight of a supervisor. Plans and arranges his / her own work referring unusual or matters of significance to supervisor.

Working Conditions : Exposure to some disagreeable conditions such as noise, odors, illness, infection and physical contact with disruptive residents

Unit Level of Responsibility : Unit count : Up to 150; Number of properties : 1-4 communities; Subsidy Type : HUD, LIHTC, COMBO, Housing Choice, RAD, Family

Job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Acknowledgement :

I hereby understand and agree to the above description of the duties required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information and / or any other characteristics protected by applicable law.