Accounting Assistant

Job Type

Full-time

Description

At NewMark Merrill, our unwavering commitment to "Doing Retail Better" has been the cornerstone of our success over the past 40 years. Through shifting landscapes, economic fluctuations, and industry disruptions, we remain steadfast in our dedication to connecting with communities, cultivating authentic environments, and empowering our tenants to thrive. With offices in Denver, Los Angeles, Sacramento, San Diego, and Chicago, NewMark Merrill proudly owns and manages over 12 million square feet of retail assets, comprised of over 2,000 tenants across 95 communities.

As a boutique-sized firm, we offer the best of both worlds : the efficiency of large portfolio economies of scale combined with the agility of swift decision-making and personalized attention from senior leadership. We are more than just landlords; we are partners in success. By fostering close relationships with communities, engaging directly with our merchants and shoppers, and investing in innovative technology and data collection, we provide invaluable insights that empower our tenants to thrive in our centers.

By deeply understanding the communities we serve and leveraging world-class technology, we maximize value and curate exceptional experiences that transform visitors into loyal customers. Our commitment to excellence extends beyond transactions; it's about creating lasting impact and fostering sustainable growth.

Above all, it's our people who propel NewMark Merrill to new heights of success and innovation. They are ambitious and talented individuals that bring their passion and expertise to our daily endeavors. We promote a welcoming team-oriented environment where we lead with innovation, address challenges head-on, encourage out-of-the-box thinking and celebrate our successes.

At NewMark Merrill we strive to elevate the retail experience, one community at a time. We invite you to join us on this journey as we continue to redefine the possibilities of retail.

Go to www.newmarkmerrill.com to learn more about the company and its culture.

Position Summary

We're looking for a dynamic individual to provide recurring and project-based support to the Accounting department and its leadership team. The ideal candidate will have strong organizational and communication skills to handle the day-to-day support of recurring needs, including but not limited to risk management and Insurance requirements, real estate tax payments and ancillary needs, CAM, budgeting, and financial statement activities.

Essential Job Functions

• Provide and maintain supporting schedules surrounding Insurance policies across the firm.
• Assist in the organization and document management of all insurance files.
• Assist in maintaining blanket insurance policies statement of values, completion of insurance applications and follow-through support.
• Follow-up on insurance document requests.
• Support the tracking and follow through on property insurance claims, including adjuster calls, payments, statements of loss and property management follow-ups.
• Support collections team in obtaining and tracking certificates of insurance.
• Obtain property tax invoices from various taxing authorities and provide follow-through administrative support.
• Assist in billing tenants to reimburse landlord on a semi-annual basis.
• Process tax payments before deadline while communicating with property accountants and accounts payable.
• Maintain property tax master file. Includes, but is not limited to, updating for new parcels, payment amounts, and payment status.
• Assist with business license renewals.
• Send reminder letters to tenants that pay directly to the taxing authority.
• Support direct assessment appeals, with third party and property management requests and communication.
• Assist in leasing reviews, CAM based set-up initiatives, and miscellaneous accounting support.
• Provide additional project-based support as directed by the Controller and Assistant Controllers

Requirements