Recruitment Assistant

Administrative Professional

The City of Naperville is looking for a highly organized administrative professional to provide administrative support for the Human Resource's Recruitment team. This position will play a key role in keeping the hiring process running smoothly by scheduling interviews, communicating with applicants, preparing documentation, assisting with new employee orientation, and providing exceptional service to applicants and staff. This position is ideal for someone who enjoys working with people, managing details, and keeping processes running smoothly in a fast-paced, team-oriented environment.

The anticipated hiring range for this position is $23.7794 - $26.1573 per hour, commensurate with credentials and experience. The Pay Grade for this position is N210. For more information, click here.

Provide day-to-day administrative support in all areas of recruiting and onboarding while maintaining confidentiality and attention to detail.

Schedule and coordinate interviews, including communicating with applicants and hiring managers and preparing interview materials.

Maintain and organize recruitment files, applicant records, and related documentation in compliance with state and federal regulations.

Assist with onboarding processes by preparing new hire paperwork, coordinating background checks, conducting reference checks, post-offer screenings, and ensuring compliance with employment requirements.

Organize and occasionally present information during new employee orientations.

Respond to applicant and employee inquiries by phone and email.

Update and maintain job postings within the Applicant Tracking System (ATS) and assist with posting advertisements to various job boards and platforms.

Manage employee IDs and badge access through the badging system.

Provide backup coverage for HR reception as needed.

Support special projects and HR initiatives.

All other duties as assigned.

Required :

Minimum of three years' administrative experience in a professional office setting.

Associate's degree in business, Human Resources, or a related field.

Equivalent combinations of education and experience may be substituted.

Strong organizational skills and the ability to manage multiple priorities.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office, specifically Word and Outlook.

Valid State of Illinois driver's license.

Preferred :

Experience using an Applicant Tracking System (ATS), such as NeoGov.

The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. It's also a great place to work! Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application. Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.

The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.

The City of Naperville offers a comprehensive benefits package that includes, but is not limited to :

Medical, Dental, Vision, and Life Insurance

IMRF (Illinois Municipal Retirement Fund) or Fire / Police Pension Programs

May be eligible for Federal Student Loan Forgiveness Program (if requirements are met)

Deferred Compensation Investment Plans

Flexible Spending Accounts

Employee Assistance Program

Additional Voluntary Benefits

Paid Time Off and Holidays

Sick Time

Paid Maternity and New Parent Leave

Service and Recognition Awards