Administrative Assistant

Administrative Assistant / Office Administrator (HVAC Company)

Position Overview

We are seeking a detail-oriented and highly organized Administrative Assistant / Office Administrator to support the daily operations of our HVAC company. The ideal candidate will have excellent communication skills, the ability to manage multiple priorities, and a proactive approach to keeping the office running smoothly. This role is essential in providing administrative support to management, technicians, and customers, ensuring efficient scheduling, documentation, and customer service.

Key Responsibilities

Administrative & Office Management

• Basic Administrative duties to include mail handling, event planning & coordination, point of contact for office services.
• Maintain organized filing systems for customer records, service agreements, invoices, and permits.
• Order and manage office supplies, forms, and equipment.
• Prepare and distribute internal memos, correspondence, and reports.

Customer Service

Support to Management

Qualifications

Work Environment & Schedule

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at HR@smartcaresolutions.com.