Administrative Assistant

Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant. This role involves managing daily operational tasks and fostering smooth communication. Located in Santa Barbara, California, this is a long-term contract position offering a collaborative and dynamic work environment.

Responsibilities :

Collaborate closely with the program director, assistant program director, and faculty to ensure effective communication and program operations.

Oversee the maintenance and organization of records, both in electronic and hard copy formats.

Manage administrative tasks such as ordering supplies, processing check requests, and preparing meeting minutes and attendance records.

Serve as the first point of contact at the front desk by greeting visitors, students, and faculty professionally.

Coordinate and prepare materials for student and faculty orientations and assist with event planning for department activities.

Build and maintain classroom schedules and program calendars to ensure efficient operations.

Uphold a positive and collaborative workplace demeanor by fostering respectful communication and resolving conflicts constructively.

Contribute to the planning and execution of department events and initiatives.

Perform other administrative duties as assigned to support the program.

Requirements : Bachelor's degree.

Proficiency in Microsoft Office, Google Apps, and Adobe Acrobat, with advanced skills in Excel, Sheets, and Forms.

Proven ability to adapt to new responsibilities and solve problems creatively and effectively.

Exceptional interpersonal communication skills and a collaborative mindset.

Experience in training and supervising student workers or similar roles.

Self-motivated with excellent organizational skills and attention to detail.

Capability to lift up to 25 pounds and manage physical tasks when necessary.