Sample Coordinator

THE PURPOSE : The Sample Coordinator is responsible for managing, tracking, and organizing all product samples across multiple seasons and categories. This role supports design, production, and merchandising teams by maintaining accurate sample inventory, ensuring timely deliveries, and coordinating sample distribution for fittings, photo shoots, and meetings .

THE ROLE (what you are accountable for)

• Track and manage all incoming and outgoing samples for multiple collections and seasons
• Maintain the sample inventory room — ensuring products are labeled, organized, and easy to locate
• Coordinate with design, production, and merchandising teams on sample requests and deliveries
• Prepare samples for fittings, photoshoots, line reviews, and showroom presentations
• Communicate with vendors and factories regarding sample ETAs, revisions, and approvals
• Manage shipping logistics for samples to internal departments and external partners
• Update and maintain sample tracking spreadsheets or PLM systems
• Support the product development team with style data entry and organization as needed
• Assist in maintaining the sample archive and seasonal transition processes

YOU ARE

REQUIRED MINIMUM EXPERIENCE