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Administrative Assistant (Floater)
Administrative Assistant (Floater)Starks Industries • Miami, FL, US
Administrative Assistant (Floater)

Administrative Assistant (Floater)

Starks Industries • Miami, FL, US
14 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Salary :

KEY DUTIES and RESPONSIBILITIES :

  • Generate travel and procurement reports using automated systems.
  • Prepare fiscal, procurement, and HR documents using computer-based systems.
  • Manage scheduling for the media room.
  • Create documents using advanced word processing tools from drafts, edits, or electronic files.
  • Manage transit program documentation and support activities.
  • Provide administrative and automated support to the Administrative Officer, Deputy Administrative Officer, Supervisory Administrative Services Specialist, and Human Resources Officer.
  • Create spreadsheets, manage databases, and prepare mass mailings with accurate address labeling.
  • Operate and maintain familiarity with office equipment (copiers, fax, etc.), ensuring proper formatting, collation, and stapling of materials.
  • Professionally operate the office switchboard, route calls / messages, and greet visitors, vendors, and the public.
  • Perform messenger runs as needed; organize and file materials using alphabetical, numerical, or chronological systems.
  • Handle data entry duties and serve as a back-up for the Time & Attendance Clerk.
  • Issue funding numbers and input purchase / litigation data into the financial system.
  • Enter and manage invitational travelers' personal information into the USAO travel system.
  • Research court documents and update the USAO case management system with accurate data to support statistical reporting.
  • Act as enroller and activator for HSPD-12 PIV card issuance for facility and system access.
  • Demonstrate working knowledge of procurement, security, HR records, and case file management procedures.
  • Provide customer service and phone coverage for the Executive Division as needed

EXPERIENCE and / or EDUCATION :

  • Completion of at least 100 college credit hours required.
  • Qualified typist (minimum 40 WPM).
  • Minimum two (2) years of experience in administrative, professional, or technical roles related to fields such as :

    • Personnel / funds management

    Management analysis

    Procurement / contract management

    IT / data processing

    Office and property management

    Travel / transportation coordination

    Safety / security

    Public information services

    KNOWLEDGE, SKILLS and ABILITIES :

  • Strong clerical and organizational skills across multiple administrative domains.
  • Familiarity with office equipment and modern software applications (Word, Excel, Outlook, etc.).
  • High accuracy in data entry, file management, and reporting.
  • Knowledge of federal government administrative procedures and standards.
  • Ability to communicate clearly and professionally with staff and the public.
  • Adaptability and willingness to float across administrative teams and responsibilities.
  • Experience managing sensitive information and ensuring compliance with established policies.
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