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Administrative Coordinator I

Administrative Coordinator I

It's All Here - Working at Texas A&MDallas, TX, US
22 hours ago
Job type
  • Full-time
Job description

Administrative Coordinator I

Texas A&M University Health Science Center

Pediatric Dentistry

Proposed Minimum Salary : $3,916.67 monthly

Job Location : Dallas, Texas

Job Type : Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What We Want

The College of Dentistry is looking for an Administrative Coordinator I to serve in our Pediatric Dentistry department. The successful applicant must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What You Need To Know

Proposed Salary : $47,000.00 annually, based on selected hire's qualifications.

Work Schedule / Location : Located in Dallas, TX, this is an on-site role with a typical schedule of Monday Friday 8am to 5pm.

Apply! A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV / Resume.

Required Education and Experience

  • Bachelor's degree or equivalent combination of education and experience
  • Two years of related experience in office administration

Preferred Qualifications

  • Administrative experience supporting a clinic
  • Familiarity working in a clinic environment

    • Responsibilities

    Scheduling

  • Oversees planning and execution of administrative operations related to the predoctoral and graduate pediatric program, schedules, eligibility, and accurate fee assignments.
  • Maintains clinic appointment calendar and provides monitoring support as a liaison for patients, parents, students, and faculty scheduling needs.
  • Participates in strategic scheduling to ensure adequate faculty, resident and student clinical coverage.

    • Sedation & Hospital Case Coordination

  • Manages all aspects of IV sedation scheduling, documentation and approvals
  • Coordinates documentation for hospital OR cases.
  • Oversees patient & referral management. Coordinates patient intake, registration, and scheduling.
  • Manages incoming and outgoing referrals (to and from other providers). Ensures accurate and secure documentation of patient information.
  • Maintains communication between patients, providers, and external offices.
  • Communicates with families to support navigation of complex care pathways.

    • Educational Support

  • Maintains and updates student rotation schedules (predoctoral and hygiene).
  • Coordinates records retention and maintains / provides Axium chart access, monitors attendance, and tracks student requirements.
  • Develops and maintains pediatric clinic manuals.
  • Researches and responds to inquiries about clinic procedures and processes and assists in training clinical support staff.
  • Serves as primary or backup administrative support to assigned functional areas.

    • Access to Care

  • Analyzes eligibility and processes Musick / McJimpsey fund applications, expanding access to care for underserved children.

    • Why Texas A&M University?

    We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

  • Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
  • 12-15 days of annual paid holidays
  • Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
  • Automatic enrollment in the Teacher Retirement System of Texas
  • Health and Wellness : Free exercise programs and release time
  • Professional Development : All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
  • Educational release time and tuition assistance for completing a degree while a Texas A&M employee
  • Living Well, a program at Texas A&M that has been built by employees, for employees

    • All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

    Equal Opportunity / Veterans / Disability Employer.

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    Administrative Coordinator • Dallas, TX, US