Administrative Specialist / Safety Affairs

Job Description

An Administrative Specialist / Safety Affair Specialist performs assist-level office support duties and provides specialized program support for an administrative department, or program.

Administrative Specialist / Safety Affair Specialist performs a wide range of administrative and personal assistant duties, including conducting research, data analysis, preparing statistical reports, spreadsheets, and preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.

Working schedule can be changed – Daytime or Nighttime

Job Responsibilities

• Provide general administrative support including scheduling, correspondence, document preparation, and office supply management.
• Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administrative policies; independently resolve routine problems and provide policy guidance when appropriate.
• Compose and prepare professional communications such as memoranda, forms, reports, newsletters, and promotional materials using word processing and spreadsheet tools .
• Support human resource and payroll functions, including leave tracking, appointment paperwork, and acting as a backup for payroll preparation or certification.
• Arrange and coordinate staff travel and handle travel reimbursement processes.
• Collect, compile, and maintain administrative records and documentation; perform basic web or library research as needed to support office operations.
• Gather and analyze safety-related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends.
• Maintain maintenance-related documents such as daily reports and equipment check sheets.
• Assist in coordinating meetings, training sessions, or internal events, ensuring logistics are in place and materials are prepared.
• Perform other administrative duties as needed to support the unit’s operational goals.
• Employees may be required to work beyond standard hours.

Qualifications

=========== Must have the following competencies===========