Administrative Assistant

Description:

Do you want a career that impacts the community? Do you have a desire to work somewhere that changes children’s lives?

Join Chicago Youth Centers as we serve over 3,000 children and families each year!

Title: Administrative Assistant

Company: Chicago Youth Centers (CYC)

Website: chicagoyouthcenters.org

Compensation: $40,000 - $46,000/year

Classification: Full Time; Exempt

Reports to: Childcare Director

Supervisor Responsibilities: No

Location: CYC Rebecca Crown Center at 7601 S. Phillips Ave (Chicago, IL)

Schedule: 8:30a - 5:00p; Monday - Friday; schedule varies depending on program needs

Purpose: The Administrative Assistant provides administrative and program support to local center and program management staff.

Responsibilities:

• Responsible for providing administrative support to center management team and other staff as assigned; assist in compiling data; prepare and organize center/program correspondence, memorandum, proposals and reports; provide reception coverage, copier projects, mail handling, supplies control and inventory; coordinate special projects as assigned.
• Responsible for assisting in the management of fiscal, contract, and grant management of the center/site; perform financial transactions including petty cash disbursements, cash receipts, and bank deposits. Track expenditures and code invoices for payment; prepare financial reports as assigned including payroll, petty cash reports, cash receipt journals, purchase orders, invoices, volunteer time records, and in-kind contribution reports.
• Responsible for management of data collection and tracking systems; ensure accurate data entry and reporting in accordance with agency and funding source requirements; perform assigned data entry functions. Develop and maintain program and administrative filing systems consistent with agency and funding source standards; function as liaison with network administrator and computer system consultants.
• Responsible for intake support for assigned programs; conduct membership and program enrollment activities, register campers; ensure that member and participant data is accurately maintained; assist in the completion of food program applications, monitoring, and reporting as assigned.
• Responsible for assisting in the human resources management of the center; maintain staff and licensing files according to agency and licensing standards; recruit and train volunteers; orient new staff to center policies and procedures.
• Responsible for assisting in the implementation and reporting of assigned program activities, including parent and family engagement activities, center and sub-committee meetings, program advisory committees, and special events.

Requirements:

• High School Diploma required; some college preferred.
• 2-3 years related experience.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Excellent grammar and spelling skills.
• Effective customer relations and communication skills (verbal and written); ability to communicate effectively with multiple levels of management, stakeholders, and constituents.

Benefits: Medical, Dental, Vision, Life, Disability, 403B, AFLAC (Critical Illness, Hospital Indemnity, Accident Insurances), Pet Insurance, Tuition Assistance/Reimbursement, Commuter Benefits

Chicago Youth Centers is proud to be an equal opportunity employer and drug free workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Chicago Youth Centers will provide reasonable accommodations for qualified individuals with disabilities.

***This job description is not intended to represent a complete list of all duties and responsibilities. There may be unplanned activities and other duties assigned.***