Development Coordinator, Events

Coordinator

The Coordinator serves as a vital member of the Academic Medical Centers (AMC) Development Office on the Events team a collaborative, mission-driven, donor- and sponsor-focused group of professionals who are committed to delivering best-in-class events through a spirit of teamwork and support. The Coordinator contributes, in part, to the successful execution of 100+ annual events that unite and celebrate our vibrant donor community and that raise $20M+ annually to support the mission of Mass General Brigham and our academic medical centers, Massachusetts General Hospital and Brigham and Women's Hospital. With appropriate guidance, the Coordinator handles important administrative functions for the Events team, including calendar management, preparations and follow-up for meetings and events, business expenses and travel arrangements. This position handles data entry, including event RSVPs and registration information for a range of event activity. The Coordinator assists in the planning and successful execution of events, including providing on-site support.

Support the planning and successful execution of events, including on-site staffing.

Gather and record RSVPs, data, and action items in a donor database, ensuring thorough documentation of guest / participant activity and results.

Coordinate with internal teams to support event logistics and communications (for example, list request and reviews, program book management, circulating proofs, etc.).

Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues.

Write and / or edit documents, and interpret information necessary to draft responses.

Attend to constituent phone and email inquiries.

Submit employee expenses and vendor invoices.

Assist with daily administrative activities (for example, gift booking, ATLAS / tracker updates, invoicing, etc.).

This position requires 1-2 years of related, transferable experience and a high school diploma. In addition, the ideal candidate will possess the following knowledge, skills and abilities :

• Strong verbal and written communication skills
• Organizational, time management, problem solving and project management skills
• Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
• Competency using videoconferencing platforms (Zoom and Teams preferred)
• Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser's Edge preferred)
• Attention to detail, creativity and strong work ethic
• Desire and motivation to learn about the organization and fundraising
• Awareness of personal work styles in self and others
• Adaptability and flexibility in times of shifting priorities
• Ability to work collaboratively with diverse audiences
• Mission driven

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.