Administrator for the Worship and Music Department

Job Description

Job Description

Administrator for the Worship and Music Department

Location : The Riverside Church in the City of New York (New York, NY)

Reports to : Executive Minister

Department : Worship

Schedule : Full Time, Exempt

Pay Range : $58,000 to $62,000

Start Date : August 2025

Position Summary :

The Worship & Music Administrator is an administratively gifted professional who supports the Executive Minister in all administrative responsibilities related to worship at The Riverside Church in the City of New York. The Worship & Music Administrator ensures that all worship services are prepared and executed with care and organizational excellence in alignment with Riverside’s mission, values, and tradition.

Essential Responsibilities :

• Administrative Leadership

Leads weekly worship planning meetings with clergy, music staff, tech team, and lay leaders.

Attends and supports monthly Worship Commission meetings, providing agendas, minutes, and follow-up items.

Prepares bulletins and scripts of worship (SOWs).

Administers and monitors the worship budget, ensuring responsible stewardship of resources.

Recruitment and Scheduling

Supports the Executive Minister in recruiting and scheduling guest preachers, worship leaders, liturgists, dancers, and other worship participants.

Ensures all worship participants are welcomed, oriented, and prepared for their roles.

Follows up with Bible in a Minute contributors regarding deadlines and publishing dates.

Sunday Morning Management

Oversee day of and on-the-ground needs for Sunday morning worship, including :

Rehearsing and preparing liturgists.

Supporting communion setup and distribution.

Coordinating with clergy, music director, ushers and other worship participants.

Ensuring worship materials (bulletins, slides, SOWs) are prepared and accurate.

Tracking Sunday morning online congregant engagement.

Evaluation and Continuous Improvement

Works with clergy and the Worship Commission to establish methods for evaluating worship outcomes.

Assists in gathering feedback and implementing improvements to continually enhance the worship experience.

Weekday Support

Provides administrative and logistical support for Space for Grace, the church’s monthly Wednesday evening worship service.

Provides administrative support for the Digital Minister for Worship and Education.

Qualifications :

Education :

Theological training (seminary degree or equivalent experience) valued but not essential.

Experience :

Prior experience in worship planning and administration in a church or faith-based organization.

Skills and Competencies :

Strong administrative and organizational skills with excellent attention to detail.

Ability to manage multiple projects and meet deadlines.

Excellent interpersonal and communication skills.

Ability to work collaboratively with clergy, staff, lay leaders, and volunteers.

Proficiency in Microsoft Office Suite and willingness to learn church-specific software like End Design.

Basic video editing and content publishing / scheduling skills a plus.

Core Competencies :

Theological and liturgical awareness appropriate for a progressive, justice-centered congregation.

Hospitality and care for guest leaders and congregation members.

Flexibility and calm under pressure during live worship settings.

Commitment to the mission and values of The Riverside Church in the City of New York.

Work Environment :

This position requires on-site presence on Sundays, Wednesday evenings (monthly), and occasional evenings as needed for worship-related events.

Office work includes computer and phone use, document preparation, and collaboration with staff teams.

Application Process :

Interested candidates should submit a resume, cover letter, and 3-5 references to Riverside Church HR Department.