EXECUTIVE ASSISTANT TO THE PRESIDENT

TITLE EXECUTIVE ASSISTANT TO THE PRESIDENT

DESCRIPTION

About Mills James :

Mills James is a dynamic and innovative full-service production company, staffed by over 240 event and video professionals. With offices, production facilities, and hospitality properties in 6 states, we are renowned for our excellence in delivering exceptional services. Our commitment to creativity, quality, and client satisfaction sets us apart in the industry.

Job Summary :

We are seeking a seasoned Executive Assistant to support the President of Mills James. The ideal candidate will be a highly organized, detail-oriented professional with experience working with C-suite executives. This role requires exceptional discretion and the ability to maintain strict confidentiality with all business matters. The Executive Assistant will be responsible for managing the President's schedule, organizing and drafting written communications, coordinating meetings, and ensuring smooth day-to-day operations to maximize the President's time.

Key Responsibilities :

• Schedule Management : Efficiently manage the President's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
• Meeting Coordination : Prepare agendas, compile necessary digital materials, and ensure timely communication and follow-up for all meetings. Attend meetings as needed to take minutes and provide summaries.
• Organizational Support : Maintain an organized system for tracking tasks, projects, emails and other communications. Assist with prioritizing and managing daily activities.
• Confidentiality : Handle sensitive information with the highest level of discretion and confidentiality. Ensure all business matters are managed securely.
• Communication : Serve as the primary point of contact for the internal administrative team, providing communication on matters pertaining to the President. Draft and manage email correspondence, reports, and presentations.
• Administrative Tasks : Perform general administrative duties, including filing and data entry, and. Support other executive team members as needed.
• Problem Solving : Anticipate the needs of the President and proactively address potential issues. Provide solutions to improve efficiency and effectiveness.

Qualifications :

Benefits :

POSITION REQUIREMENTS

FULL-TIME / PART-TIME Full-Time

LOCATION Columbus, Ohio

POST INTERNAL DAYS 0

NUMBER OF OPENINGS 1

REQ NUMBER ADM-25-00003

ABOUT THE ORGANIZATION

Mills James is a full-service production company of nearly 240 event and video professionals with offices, production facilities, and hospitality properties throughout five states and two time zones. Our mission is to craft and deliver experiences that deepen human connections and inspire people to care and act.

We offer robust career opportunities, a Pre-Professional program for recent college graduates, and freelance opportunities.

EOE STATEMENT

Mills James, Inc. is proud to be an Equal Opportunity Employer — All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

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