Administrative Assistant

Job Description

Job Description

Our global law firm client is seeking an Administrative Assistant for their New York office. The Administrative Assistant position provides general in-office administrative support to the firm in a detail-oriented, efficient, and organized manner. This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multi-tasking while maintaining consistent and precise attention to details. Annual compensation commensurate with experience and ranging from $55,000 - $65,000 per year. This position is required to be in the office five days / week from 10 : 00am - 6 : 00pm.

Areas of focus and responsibilities

• Provide general in-office administrative support, working closely with Legal Secretaries and fee-earners
• Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters
• Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs
• Prepare letters and enclosures
• Prepare and submit expenses using Chrome River
• Photocopy, scan, and print documents
• Review and proofread documents
• Scan / e-file documents and provide back-up assistance with digital mail
• Assist with maintaining e-files and hard copy filing
• Provide Notary and witness services
• Assist other team and support departments
• Additional duties as required
• Coverage for front desk as needed

Skills and attributes

Experience required

Education requirements