Medical Office Manager

Clinic Operations Manager

Manage operations for a primary care / urgent care clinic through leadership, teamwork, and a customer service orientation. Has primary responsibility for the supervision, scheduling, and performance of all clinical staff and providers.

Essential Duties and Responsibilities

• Provide leadership and direction to clinical staff and providers through morning huddles, daily communication, and ongoing review and evaluation of clinic operations.
• Develop and maintain a work culture of high performance, high customer satisfaction, and high efficiency, by ensuring staff and providers are providing prompt, complete, and timely service to patients.
• Monitor various key performance indicators and put programs in place for continuous improvement.
• Recruit, hire, and complete onboarding processes for various roles; medical receptionist, medical assistant, lab technician, x-ray, and other positions.
• Maintain and adjust work schedules and ensure optimal staffing across functional areas within clinic and amongst other clinics based on volume needs.
• Supervise, evaluate, and execute performance evaluations of non-provider staff.
• Work collaboratively with providers to ensure providers and support staff are working cohesively and with common purpose.
• Ensure staff compliance with company policies and procedures and state and federal rules and regulations.
• Ensure employees are adequately trained to perform assigned duties safely and correctly.
• Monitor clinic activity and patient flow to ensure efficient and effective patient care.
• Ensure that medical care is delivered in accordance with physician instructions.
• Investigate and resolve patient and staff concerns while continually monitoring patient satisfaction through various tools.
• Ensure compliance with front office procedures and ensure accuracy of financial transactions.
• Ensure maintenance and cleanliness of facility through use of clinic staff and other support staff.
• Ensure adequate stock of regular supplies and place orders for needed inventory.
• Regular attendance to ensure efficient clinic operations. Ensure clinic has continuous supervision personally or through designated individuals during absences.

Other Duties and Responsibilities

Qualifications

Physical Demands / Work Environment (optional)

Clinic setting. Requires extended periods of standing and walking (more than 6 hours a day). Occasional stooping and kneeling. Potential exposure to blood-borne pathogens.