Legal Support Assistant I / II Mid-County

The Riverside County District Attorney's Office is accepting applicants for Legal Support Assistant I / II to support the General Clerical Division for Mid-County (Banning) . The incumbents will be responsible for providing clerical support to attorneys, management, and or County staff within the District Attorney Office.

The Legal Support Assistant I is the entry-level classification in the Legal Support Assistant series. Incumbents are assigned to either perform a moderate range of specialized legal clerical work or in a training capacity, learn to perform a wide variety of specialized legal clerical work characteristic of the Legal Support Assistant II.

The Legal Support Assistant I is distinguished from the Legal Support Assistant II by the latter's ability to understand and apply a more extensive range of legal procedures related to the processing of legal documents.

Depending on assignment, incumbents may be expected to be promoted to the journey-level Legal Support Assistant II classification after acquiring the necessary experience and training and demonstrating satisfactory job performance.

Seeking candidates that have legal clerical experience in a legal environment or with a law enforcement agency.

Meet the Team! The District Attorney of Riverside County , as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office's staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.

Who May Apply : This recruitment is open to all applicants and may be used to fill current and future vacancies countywide . Current employees of the County of Riverside and / or the Riverside County District Attorney's Office may be considered before other applicants, depending on the volume of applications received.

• Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence.
• Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.
• Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.
• Review and route calls from the public and / or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars.
• Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics, and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and / or attorneys.
• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.
• Process, obtain or track legal documents through the courts and / or other offices for the attorneys' case building process.
• Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available. Legal Support Assistant I

Education : Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.

Experience : One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the clerical experience.)

Legal Support Assistant II

Education : Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.

AND

Option I

Experience : Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment (e.g. law office, District Attorney's Office, Court Services, or Public Defenders Office). If applicable, this experience must be reflected in your resume / application

(Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the non-specialized clerical experience.)

OR

Option II

Experience : One year as a Legal Support Assistant I with the County of Riverside. If applicable, this experience must be included in your resume / application

Knowledge of : Legal terminology and legal clerical procedures, processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing, processing, and filing legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence, reports and a wide variety of legal documents; statistical and fiscal recordkeeping principles and application; proper telephone techniques; operating principles and application of modern office equipment, including word processing, computerized data systems, storage systems, and terminology.

Ability to : Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff, the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations. Contact

For more information regarding the position, please contact the recruiter Andrea Evans at 951-955-3572 or via email at aevans@rivco.org .