Facilities Assistant

Job Description

Job Description

About Us : VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE : $21.48 - $22.61 Per Hour

BENEFITS : VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

This position is required in helping to continuously improve facility and safety functions and is responsible for providing various facility and operational services throughout multiple locations. Works closely with the Safety, Facilities & Accessibility Director (SFAD) and Safety Coordinator(s) in ensuring facility functions and repairs are monitored and updated throughout the program year. Will also ensure that staff is trained on various safety trainings, maintains our Material Safety Database and several matrix platforms to track property profiles and documents.

DUTIES AND RESPONSIBILITIES

• Assist SFAD in maintaining facility profiles and documents all equipment up to date with current procedures, licensing and funder records requirements.
• Assist in the planning, monitoring, and implementation of facility plans and assessments. This will also include obtaining facility data and creating facility sketches and profiles and updating facility matrix.
• Conducts safe environments inspections, meetings or trainings when applicable.
• Coordinates and communicates safety data sheet and IPM materials.
• Participates in safety orientation for new hires or learning portal development and trainings.
• Participates in facility assessments, safety walks, site inspections, and on-going monitoring of systems that involve building, fire, and emergency codes as well as the Office of Head Start Facility and Environmental Health and Safety protocols.
• Assist in minor operations that might include the following :
• Community meetings
• Networking with city planning and development
• Hold or attend community or advisory meetings
• Attend Parent / Staff meetings
• Research and obtain community assessment data for projects and grants.
• Creates, follows up and monitors facility and incident reports, inspections, and procedures.
• Handles inventory and works with other service managers and administrative assistants on work orders, repairs, and audits.
• Trains, monitors, and supports staff on various environmental and facility functions / regulations within different programs.
• Maintains database for ordering supplies, safety emails and scheduling from safety website.
• Maintains and handles fiscal paperwork, JO / PO’s and scheduling of projects that involve building / playground functions, repairs, and fire / life safety items.
• Works with team and other managers in scheduling of safety events or events that require the safety team to be present. This might include attendance and active participation at the event and events that will include the CS Steam trailer or Safety Mascot.

ESSENTIAL DUTIES :

Qualifications

REQUIREMENTS :

EDUCATION :

EXPERIENCE :

PREFERRED QUALIFICATIONS :

Volunteers of America is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.