PROJECTS AND SPECIAL EVENTS COORDINATOR

PROJECTS AND SPECIAL EVENTS COORDINATOR

WORCESTER PUBLIC LIBRARY

CITY OF WORCESTER

The City of Worcester is seeking qualified applicants for the Projects and Special Events Coordinator for the Worcester Public Library . The Projects and Special Events Coordinator plays a key organizational and operational role at the Worcester Public Library, supporting system-wide initiatives, outreach, and public events, while overseeing administrative support activities. This position reports directly to the Executive Director and collaborates closely with library departments including Youth Services, Adult Services, and Borrower Services to assist in the coordination of projects and special initiatives that enhance community engagement and public service delivery.

The Projects and Special Events Coordinator serves as a primary point of contact for both internal and external partners on matters related to system-wide programs, major events, and departmental projects. This position will play a central role in advancing the Executive Director's priorities by ensuring projects are carried through to completion, maintaining smooth internal communications, and managing select administrative responsibilities.

The successful candidate will demonstrate strong organizational, project management, and event coordination skills, with the ability to manage multiple priorities in a dynamic public-facing environment. They will possess excellent written and verbal communication skills, a collaborative spirit, and the discretion to handle sensitive matters with professionalism. Experience working with diverse communities in an urban setting is essential.

Schedule will include evenings and weekend hours and working at multiple locations.

Bilingual applicants are encouraged to apply.

ESSENTIAL ELEMENTS :

• Plan, coordinate, and support library-wide events, programs, and outreach initiatives in collaboration with multiple departments and community partners
• Assist the Executive Director with special projects, communications, scheduling, and reporting as needed
• Support Youth, Adult, and Borrower Services departments on designated projects, including scheduling, logistics, and interdepartmental coordination
• Serve as a liaison between the Executive Office and internal and external stakeholders, including City departments, partner organizations, and the Library Board of Directors.
• Prepare reports, agendas, correspondence, and documentation for meetings, events, and special initiatives.
• Ensure effective project timelines, event plans, and program logistics are executed efficiently and inclusively.
• Screen calls and on-site inquiries concerning library management, answers inquiries or refers to appropriate staff
• Provide a bridge for smooth communication between the Executive Director office and internal divisions demonstrating leadership to maintain credibility, trust and support with the senior management staff
• Work with highly sensitive and confidential information with a high degree of integrity and judgement
• Serve as secretary to the Board of Directors and its committees
• Attend meetings as appropriate often outside of regular work hours
• Coordinate and schedule conference rooms and meeting spaces in accordance with the Meeting Room Policy Guidelines
• Assist with payroll and accounting functions
• Interpret library services and policies to patrons in a clear and courteous manner
• Actively participates in staff development and training opportunities
• Performs other duties, as assigned

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES :

MINIMUM REQUIREMENTS :

PREFERRED QUALIFICATIONS :

SALARY RANGE : $65,181 - $85,301 annually, full-time, with an excellent benefits package.

The Worcester Public Library makes every effort to support ALA's "Core Competences of Librarianship" http : / / www.ala.org / educationcareers / careers / corecomp as approved and adopted as policy by the ALA Council, January 27th 2009 and, as an Affirmative Action / Equal Opportunity Employer, values diversity and aims to have its workforce reflect the community.

To apply, please visit : www.worcesterma.gov / employment or send resume and cover letter to : City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, NOVEMBER 14, 2025, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to : City Hall, Human Resources, Room 109, 508-799-1030, Hiring@worcesterma.gov .

For a full job description please visit : www.mywpl.org / jobs-wpl