Vascular Institute of Virginia
Internal Accounting Services (IAS) Job Description for :
IAS I :
Summary of Job Position : The Internal Accounting Services Staff I will, with supervision, of a Supervisor, Controller or Principal, maintain records of financial transactions by reviewing & posting transactions; reconciling accounts, and ensuring compliance with client's guidelines and operating procedures. This position essentially provides full charge bookkeeping services for a physician office.
This is an on-site job in the Woodbridge, VA area. Must be in office 5 days working with accounting team.
Essential Duties and Responsibilities may include the following. (Other duties may be assigned depending on the needs of the business.)
- Perform all work according to the firm's methods, policies, and procedures.
- Balance and maintain accurate ledgers, reconcile those ledgers with the general ledger.
- Download accounting transactions for integration with multiple systems for accounting and reconciliation including but not limited to :
Vendor invoices
Credit Card transactionsBank deposits of varying typesIntercompany transactionsUnderstand relationship of each tech applications with the others, becoming proficient in troubleshooting connection issuesRecord vendor invoices.Invoicing and collection of accounts receivable, and proper recording of these transactions in the accounting software.Maintain accounting work papers, including trial balances, prepaid expense schedules, deferred revenue schedules, and depreciation schedules.Qualifications / Competencies :
Client Services :
Promptly provide support to Controller, or CAO, or the Principal.Maintains strict confidentiality of all client business.Is courteous, friendly, and professional during client & team member interactions.Communication / Language
Actively Listens and inquires to understand when concepts are not clear.Begins to build internal relationships and a network of peers, cultivating an environment of trust, respect & fairness.Written communication is clear, concise, and composed in a manner consistent with English grammar standards.Operational Excellence (Effective, Efficient, Productive) :
Looks for chargeable / billable opportunities when regular work is complete.Strives to complete assignments in budgeted time or less.Maintains detailed, accurate time records with descriptions of work for client billing.Maintains own weekly schedule and communicates with schedulers and reviewers.Provides neat, complete, and organized workpapers using the firm's technology.Personal Development :
Takes initiative to increase knowledge and skills through self-study.Identifies opportunities to try new tasks to expand personal knowledge.Completes all training requirements.Takes active role in improving upon goals identified during the review process.Accounting :
Able to perform basic to intermediate bookkeeping functions.Working knowledge of accounting language and relationship between debits and creditsPossesses mathematical skills to understand, disaggregate and analysis simple to moderate tax / accounting scenarios.Technology & Software :
Microsoft Office suite of products including but not limited to :ExcelWordOutlookOneDrive / SharepointQuickBooks suite of products knowledge a plusBill.comExpensify expense management softwareEducation & Experience :
Enrolled in an associates accounting degree program or greater. AA / BA degree a plus.Proven thorough understanding of basic accounting & bookkeeping.Ability to work overtime as required during busy times.Certificates, Licenses, Registrations - None Required. See section on Personal Development for more information.
Travel - Rare, but we have 3 offices currently
Lifting - Occasional lifting of boxes and / or paperwork up to 25 pounds may be required for no more than 10% of the year, depending on the assigned client base.
Classification : Nonexempt
Measurements / Success Factors :
Must show consistent communication with team members on all assignments.Respectful of firm hierarchy and management process under normal working circumstances.Must be able to demonstrate clear and concise communications with team members whether written or oral.Consistently complies with firm procedure regarding the following :Enter all time on daily basis.Use of document saving and naming conventionsPrepares weekly schedule in advance of scheduler's need for the report.Consistently prepares neat, complete, and organized workpapers using the firm's technology.Demonstrates a commitment to attending training opportunities.