2094 - Payroll Associate - OX

Job Summary : Performs investigative, analytical, and administrative duties applying basic Human Resources principles and concepts in a variety of functions, with a focus on payroll processing. Operates in a person-centered manner with a high degree of independence and regularly uses judgment and discretion to accomplish objectives. This position is a vital part of the HR department, supporting the Manager of Payroll & Benefits and other HR employees. Taking on responsibility for personnel records and various employee relations' duties in a highly confidential manner.

Reports to : Manager of Payroll & Benefits

Job Duties : Payroll

• Calculate or check calculations on regular pay, overtime pay, taxes, deductions, garnishments, paid time off benefits and nontaxable wages.
• Process computerized payroll for TCRC employees (bi-weekly and monthly), as well as for our FosterGrandparent / Senior Companion volunteers and our Rainbow volunteers
• Transmit computerized payroll to ADP
• Generate and audit bi-weekly payroll reports and various other reports from payroll system software
• Maintain payroll database for all employees, including Rainbow and FosterGrandparent / Senior Companion employees.
• Resolve payroll discrepancies by collecting and analyzing information.
• Process changes to employees' pay rates
• Write payroll policy and information memos regarding new changes
• Process bi-weekly Everbridge reports
• Process bi-weekly rosters for IS
• Process monthly payroll reports for the controller
• Send out bi-weekly accrual reports to all managers
• Distribute third party checks to appropriate agencies and audit the invoices
• Participate in compensation surveys
• Prepare and conduct ongoing timecard and pay code trainings
• Participate in various audits throughout the year with DDS, workers compensation, outside accounting and legal firms.

Office Administration

Employee Relations

Miscellaneous Duties

Job Requirements

1. Proven experience as a payroll clerk or accounting position working with payroll

2. Experience in data collection entry and reporting with great attention to accuracy

3. Computer experience and working knowledge of payroll software (ex : ADP)

4. Strong math and numeric skills; 10-key by touch

5. Ability to process basic functions and formulas in Excel

6. Able to prioritize work and meet deadlines

7. Strong planning, organization, and coordinating skills

8. Outgoing, friendly, service oriented and strong team player

9. Excellent verbal and written communication skills

10. Self-starter, good work ethic, highly motivated and energetic

11. Ability to maintain utmost confidentiality

12. Demonstrate analytical skills and problem solving ability

13. Able to work with minimum supervision and eager to take on responsibility

14. Attention to detail, tact, discretion, and good judgment

15. Highly reliable / excellent attendance and punctuality

Qualifications

1 Bachelor's Degree - preferred although not required

2 HR certification- desired

3 Minimum 1-year direct payroll processing experience required, 2 years preferred (ADP preferred)

4 Strong proficiency in Word and Excel

5 Knowledge of HRIS database systems

6 Thorough knowledge of office procedures and equipment

7 Demonstrated wage and hour law knowledge and excellent writing skills

8 Experience with conducting group orientations and training sessions- preferred

7. Prior labor / employee relations experience- preferred

8. Travel to other county offices may be needed on occasion, requiring reliable transportation

Physical Requirements :

Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone.

Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The employee must frequently lift and / or move up to 10 lbs. and infrequently up to 20 lbs. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and / or in person. Each of these physical tasks is an essential function of the position.

Classification : Confidential, Non-exempt, hourly

Salary : Starting salary : $26.90 - $30.13 / hour(f ull scale : $26.90 - $42.01 / hourly, NE-2)

Job Location : Oxnard