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Paralegal - Stock Plan Administrator
Paralegal - Stock Plan AdministratorApplied Digital • Arlington, TX, US
Paralegal - Stock Plan Administrator

Paralegal - Stock Plan Administrator

Applied Digital • Arlington, TX, US
3 days ago
Job type
  • Full-time
Job description

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HR Professional @ Applied Digital | Wellness Advocate | Technology & CPG

Job Title : Paralegal - Equity Administration

Employment Status : Non-Exempt

Job Level : Individual Contributor

Assigned Location : Dallas, TX (HQ1)

Work Location : Onsite

About Applied Digital

At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms.

We are :

  • Forward-Thinkers : With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution.
  • Resilient : We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers.
  • Innovative Designers : Leveraging the latest technologies, we create visionary solutions that redefine industry standards.

At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution.

Position Summary : As the Paralegal you will be responsible for supporting Legal and Accounting teams in the administration, auditing, and lifecycle tracking of employee equity. This position plays a critical role in ensuring accurate documentation, compliance with corporate policies, and alignment with SEC, IRS, and internal governance requirements.

Key Responsibilities :

  • Track, audit, and maintain a centralized database of employee equity agreements, including RSUs, stock option grants, ESPP participation, and vesting schedules.
  • Administer and manage the full lifecycle of equity compensation plans, including the preparation, review, and execution of grant agreements, exercise documents, and award modifications.
  • Draft, review, and maintain standard templates related to equity programs and ensure documentation aligns with plan terms, board approvals, and internal policies.
  • Partner with Legal, HR, Finance, Payroll, and Equity Administration teams to ensure compliance with equity plan rules, tax and securities regulations, and internal governance.
  • Maintain compliance with blackout periods.
  • Maintain corporate books and equity records in accordance with retention policies
  • Assist in preparing and filing securities-related documentation and disclosures, including Forms 3, 4, and 144, in coordination with internal stakeholders and outside counsel.
  • Conduct periodic audits and reconciliations of equity records to ensure accuracy between equity platforms (e.g., Shareworks, Carta, E
  • TRADE) and legal documentation.
  • Track vesting milestones, grant approvals, and reporting deadlines related to equity awards; maintain detailed records and ensure timely processing.
  • Support due diligence efforts and provide documentation for internal audits.
  • Support 10-K, 10-Q, 8-K, and Section 16 filings.
  • Maintain accurate and secure records of all executed equity agreements in the company's contract management or legal records system.
  • Provide general paralegal support including document preparation, contract management, legal research, and assistance with corporate governance filings and record keeping.

    • Qualifications :

  • Associate or bachelor's degree in legal studies, Business Administration, or related field preferred.
  • Certified Paralegal (CP) or Registered Paralegal (RP) designation.
  • 3+ years of experience as a paralegal in a corporate legal department or law firm, with at least 1 year of experience supporting equity or securities matters.
  • 2 of the 3+ years of experience must be hands-on experience with equity compensation plans, including RSUs, stock options, and ESPPs.
  • Experience with equity tracking platforms (e.g., Shareworks, Carta, E
  • TRADE), insider trading policies, and SEC compliance.
  • Working knowledge of SEC regulations, Section 16, Sarbanes-Oxley (SOX), and insider trading policies.
  • Understanding of corporate equity plan rules , board resolutions, and approval processes.
  • Exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects simultaneously.
  • High level of discretion and judgment in handling confidential information.
  • Must be able to work independently in a fast-paced, deadline-driven environment.

    • Required Certifications :

  • Certified Equity Professional (CEP) – Level I or higher preferred
  • Communication : Clear verbal and written communication to document incidents and ensure proper shift handoffs.
  • Collaboration : Ability to work closely with team members, supervisors, and cross-functional partners.
  • Adaptability : Flexible in responding to changes in process, tools, environment, and shift assignments.
  • Accountability : Takes ownership of assigned tasks and follows through with minimal supervision.
  • Attention to Detail : Maintains thorough and accurate logs, inspections, records, and documentation.
  • Time Management : Manages time effectively to meet performance expectations and service levels.
  • Integrity : Adheres to company policies, safety protocols, and professional ethics at all times.
  • Continuous Improvement Mindset : Recommends and supports efficiency, safety, and system innovations.
  • Documentation Discipline : Maintains clear, consistent records for operational continuity and compliance.
  • Security Compliance : Maintains awareness of data center physical and logical security expectations.
  • Digital Literacy : Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings.

    • Physical Requirements :

    Able to remain seated for an extended period and lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed.

    Working conditions based on position / location :

    Remote : The Company agrees that the Employee may work from home provided the employee is in good standing, has a continuously secured internet connection and necessary equipment, and is accessible by MS Teams, phone, fax, and email during business hours. (See Telework policy.)

    Office environment : Business office hours and work hours necessary to satisfactorily perform job functions. Some overtime may be required to accomplish work demands in a timely manner (overtime hours worked are paid at a one-and-a-half regular rate of pay) and to satisfy our firm's commitment to the professional development of personnel.

    Site Location – we are a 24-hour facility, and work hours (shifts) are assigned as necessary to perform job functions satisfactorily, ensure compliance, and ensure the efficient functioning of the company. Some positions (see your offer letter) require work at irregular hours, e.g., nights and weekends, overtime, alternating shifts, and working conditions, including working outside, during challenging weather conditions (heat / cold), or in hazardous environments. The work sites are loud. Some overtime may be required to accomplish work demands in a timely manner (overtime hours worked are paid to nonexempt employees at one and a half times their hourly pay rate).

    Disclaimer :

    This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. The company is an equal opportunity employer, a drug-free workplace, and complies with applicable ADA regulations.

    Seniority level

    Seniority level

    Associate

    Employment type

    Employment type

    Full-time

    Job function

    Job function

    Legal

    Industries

    IT Services and IT Consulting

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