Document Management Coordinator

JOB DESCRIPTION

Mantrose Group is a world leader in specialty coatings and functional blends for the food and pharmaceutical industries.

Founded more than 100 years ago, Mantrose is a unit of RPM International Inc., a specialty coatings company traded on the NYSE under the symbol RPM.

SUMMARY :

The Document Management Coordinator in the food industry is responsible for the updating of regulatory department information, maintenance, and retrieval of all documents related to food production, safety, and compliance.

This role involves ensuring compliance with regulatory requirements such as FDA regulations, HACCP principles, and GMP guidelines, while also maintaining accurate records and facilitating efficient document workflows within the organization.

KEY DUTIES & MAIN RESPONSIBILITIES :

• Manages Mantrose Group customer regulatory questionnaire requests & track / trend analysis.
• Manages customer portals for Mantrose Group
• Manages Raw Material documentation / compliance with up-to-date documentation for Mantrose Group
• Serves as the point of contact for document-related inquiries and issues.
• Must respond to emails and calls in a timely manner.
• Troubleshoot and resolve any issues or discrepancies related to document management system or processes.
• Stay up to date with Industry trends and advancements in document management systems.
• Participates with audits for Kosher, Organic, Halal
• Manages Kosher, Organic, Halal current certifications and submissions.
• Provide guidance and support to employees regarding food-related document management processes and procedures, including compliance with food safety standards.
• Collaborate with cross-functional teams, including quality assurance, regulatory affairs, production, and research and development, to ensure alignment and consistency in food-related document management practices.
• Perform other duties as assigned.

REQUIREMENTS / SKILLS :

• Knowledge of Microsoft (Word, Excel, Outlook)-advanced skills set a plus.
• Previous work experience in Document Management, Regulatory in Food Industry, or a related field.
• Excellent organization, time management and detailed oriented skills.
• Ability to work independently and to tight deadlines.
• Able to sit for moderately long periods of time.
• Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers.
• Ability to manage and participate in cross-functional teams.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS :

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 50 pounds at times.

Must be able and willing to perform other duties or tasks as needed.

Travel Required :

Occasionally as needed.

Benefits : Why work for us :

Why work for us :

Excellent Benefits, upon satisfaction of applicable eligibility requirements, include but are not limited to medical, dental, vision, Employer paid life insurance, STD / LTD, vacation / sick days / parental leave, 401(k) match , employee stock purchase plan, and Pension.

Mantrose Haeuser co., Inc. / Profile Food Ingredients is an Equal Opportunity Employer and is willing to provide reasonable accommodation to qualified individuals with disabilities, unless doing so would cause undue hardship.