Senior Assistant Project Manager, Custom Residential Construction, San Francisco, 94123

POSITION PROFILE

POSITION PROFILE

POSITION TITLE : Senior Assistant Project Manager, custom residential construction

REPORTING TO : Project Manager

LOCATION : San Francisco, CA 94123 (remote work as appropriate, but is an office position)

OUR CLIENT : Upscale Construction

Website :

Founded in 1995, Upscale Construction is an ever growing, lively and energetic premier custom home building company in the heart of San Francisco’s Cow Hollow district. Established by founding partner, our projects stretch from San Francisco to Wine Country. Upscale Construction is made up of individuals from across the globe. From the US to Ireland to Australia to Mexico, our backgrounds are as varied as the projects that we love to build. We genuinely care about each other and have made the commitment to not only work hard, but enjoy ourselves while doing it. For us, coming to work is more than just a paycheck. We’re here to accomplish our own personal goals while achieving our team goals; among them to be touted as the premier builder in the Bay Area.

We realize that we are strong, but only if every member of our team works to support each other, in an energetic and focused manner. These are not just words; we live by these attributes every day, and we are only looking for someone to join us if they believe in these same things.

We seek a Senior Assistant Project Manager to support the Project Team members with various construction projects.

This is a salaried, full time position with benefits.

The position is posted here : www.lockeandkey.com / jobs / JobOpenings / job_opening_237.php

SCOPE AND RESPONSIBILITIES :

Carries out project administration tasks at the request of the Project Manager / Superintendent including : management of plans and drawings, maintenance and upkeep of both electronic and physical project files, assists with communication among Project Team Members and performs specific, case-by-case project tasks.

Additional duties and responsibilities may include, but are not limited to :

Major Responsibilities :

1. Provides general project administration at Project Manager / Superintendent’s direction to keep project well organized.

2. Manages and tracks the original and successive sets of project plans, drawings and sketches that are issued by architects, designers, engineers and other project team members

3. Assists with updates for all project schedules and helps disseminate to project team members

4. Assists Project Manager / Superintendent with the planning, scheduling, bid solicitation and review of subcontractor and supplier RFPs and buy outs.

5. Assist with closeout at the end of the project.

Objectives and Results :

1. Provides general project administration at Project Manager / Superintendent’s direction to keep project well organized.

• Assemble and help maintain physical job binders and electronic folders.
• Create and maintain Project Directory.
• Attend weekly internal team meetings and update and maintain the “Action Items” list.
• Assist with meeting notes as directed by Project Manager.
• Obtain permit documents and permits and file all permit and inspection reports.
• Assist in preparing the excel spreadsheet for Client Requests for Change (RFCs).
• Quantity take-offs as directed; e.g., windows and doors, cabinetry and counters, plumbing fixtures.
• Update and maintain Submittal and RFI logs and follow up with designers, architects and engineers to ensure timely completion as directed by Project Manager / Superintendent.
• Various tasks as needed by Project Manager / Superintendent for the smooth running of the project.

2. Manages and tracks the ongoing sets of project plans, drawings and sketches that are issued by architects, designers, engineers and other project team members.

• Send plans out for copies as required. Typically 3 sets / copies : (1) PM copy, (1) Superintendent copy, (1) Office copy. PDF copy of plans is required and filed in appropriate job folder on the server.
• Check in plans and maintain plan log.
• Maintain and keep plan storage organized.
• Get additional plans and photo copy plans as needed. Send updated plan sheets to subcontractors as needed. Request any cost implications.
• Notify Contract Administrator when revised plans / sheets are received so Contract Administrator can updated the Subcontract Template.
• Pick up and deliver Samples & Cut sheets as directed by Project Manager / Superintendent.

3. Assists with updates for all project schedules at Project Manager / Superintendent’s direction and helps disseminate to project team members.

• Update and post MS Project Schedules.
• Update and post Lead Time Schedules.
• Update and post Design Decision List.
• Update and post Materials Log.
• Maintain and update the physical job summary boards in the office.

4. Assists Project Manager / Superintendent with the planning, scheduling, bid solicitation and review of subcontractor and supplier RFPs and buy outs.

• Schedule subcontractor walk throughs at job site.
• Create and deliver requests for sub bids as directed by the Project Manager / Superintendent.
• Distribute contract documents to Subcontractors including : drawings, specifications, and general conditions. Include any accepted alternates or addendums with documents.
• Follow up with subcontractors to get the sub bids in; track, file and log all subcontractor quotes; assist with creation of Sub Comparison Spreadsheet.
• Document quality and progress of each subcontractor and suppliers. Update subcontractors and suppliers of any changes to the plans, specifications and / or schedule.
• Prepare, issue and manage Subcontracts / POs and change orders.
• Request and manage subcontractor insurance information per project.

5. Assist with closeout at the end of the project.

• Assemble all required project closeout documents per contract for client.
• Assist Superintendent in compiling warranty packages.
• Assist Superintendent in obtaining final letters from architect, engineers and other special inspectors for final permit sign off.
• Provide and receive End of Job questionnaires to Client / Architect.
• Assist with close out gift, e.g., flowers / wine for client.
• Archive completed job documents for storage.

EXPERIENCE / SKILLS REQUIRED :

The company realizes that every interested candidate might not have all of the desired experience, but here is what they are looking for in terms of experience and skills… the more you have, the better! Minimum of three years of increasingly responsible, related, post-graduate professional working experience.

Any work experience or exposure or classes related to the following is a plus : Construction, project management, architecture, craft or related trade work, etc.

Familiar of some type of customer and / or accounting database. MS Project, etc.

Must have excellent, natural organizational skills.

Excellent / advanced Excel skills.

Strong skills with Microsoft Word, and all parts of Outlook.

Excellent command of the English language.

Team player; works well with others.

EDUCATION / CREDENTIALS

Bachelor’s degree preferred. Construction related major is a plus.

REWARDS / BENEFITS / COMPENSATION :

Opportunity to work on unique residential building projects. Base salary plus potential discretionary bonus. Benefits include :

Medical insurance premium allowance.

Available Dental / Vision insurance.

Retirement plan.

Paid vacation, sick time and paid holidays.

Gym membership allowance.

FSA-Flexible spending account.

Employee life insurance.

SAFETY / COVID-19

Upscale is committed to the safety of our employees, subcontractors, owners and everyone else who visits our job sites. This includes standard job site safety requirements and protocols, and any additional appropriate Covid-19 prevention tactics. The company will supply masks, gloves, sanitizer, handwashing facilities, and other appropriate items on site, as needed. Additionally, there is the opportunity to work remotely from home, when your presence is not required on site (such as during pre-construction, etc.)

TO APPLY :

Please email your resume and cover letter with “APM” in the subject line.

Local cndidates only.

Qualified resumes with cover letter will receive notification of receipt.

Please do not send your resume to the client directly.

Lisa K. Locke

Locke and KEY Recruiting, Hiring and Consulting Services

We are the source of your hire power.

Mail : P.O. Box 2873, Alameda, CA 94501

Phone / Fax 510-533-2055

Email to send resume / cover letter : lklocke@lockeandkey.com

Web :

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