ADMINISTRATIVE ASSISTANT 5

Job Title

Job Title

Job Description

This vacancy is located in Lafayette Regional Child Support Enforcement Office in Lafayette, LA. At the Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. The incumbent to this position serves as the sole Administrative Assistant to the Regional Administrator. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES : Selected Core Competencies : Accepting Direction : The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions. Thinking Critically : The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches. Selected Preferred Competencies : Building and Supporting Teams : The ability to combine your actions and efforts with others to work toward achieving a common goal. Demonstrating Initiative : The ability to assess information and take action independently to help the organization achieve its goals. Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization. Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Managing Time : The ability to control your time to increase effectiveness, efficiency, or productivity. Thinking Strategically : The ability to generate insights and identify opportunities for future growth of the organization.

Minimum Qualifications

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION : Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties : Serves as confidential executive secretary to the Regional Administrator. Maintains all records and files for the Regional Administrator in a manageable system. Provides administrative support to the entire Management team. Review, edit and prepare letters, memorandums, reports, agreements and email on behalf of the Regional Administrator. Schedule and coordinate meetings and conference calls while maintain electronic calendar with meetings, logistics, and necessary background information. Provides functional supervision and / or project supervision over support staff within the regions, as needed. Assists with making travel arrangements for the Management Team that may include hotel reservations, flight accommodations, car rentals, etc. May serve as the Database Manager for Emergency Preparedness in the Lafayette Region, or as the backup for the Database Manager, and maintains a state of readiness to report when disasters occur. Position-Specific Details : Appointment Type : This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee. Work Schedule : Typically, work hours are 8 : 00 am to 4 : 30 pm, Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts. DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer" (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. How To Apply : No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete and electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience / education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information : For further information about this vacancy contact : Hannah Sinagra Hannah.Sinagra.DCFS@LA.GOV