Operations Coordinator

Department : CAS Academic Support Unit 1

Classification : Office Specialist 2

Appointment Type and Duration : Regular Ongoing

Salary : $19.36 - $28.75 per hour

FTE : 1.0

Review of Applications Begins

January 29 2025; position open until filled

Special Instructions to Applicants

Complete applications should include :

1. A current resume / CV.

2. A cover letter that demonstrates how your skills and experience meet the qualifications for the position.

3. Three (3) professional references with contact information.

Department Summary

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon serving nearly two-thirds of all students. Home to more than 800 faculty across 50 departments and programs in the humanities natural sciences and social sciences CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking analytical reasoning and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.

CAS is organized into multiple Academic Service Units (ASUs) each housing staff and managers who provide administrative strategic and operations support to multiple academic departments in CAS.

The School of Global Studies and Languages (GSL) also known as ASU 1 aspires to draw students to UO by engaging them with cultures languages histories and ways of life across the world. The Schools mission is to prepare graduates for their future lives and careers by providing holistic interdisciplinary perspectives on critical issues and cultural developments that are global and historical in scope. GSL provides a career-legible interdisciplinary curriculum drawing on the research and pedagogic expertise of faculty in the social sciences and humanities. Customized curricular pathways allow students to acquire foundational skills in the liberal arts and to translate them into real-world abilities. The School is home to a community of students and faculty who value the common transformational experience of immersion in multiple languages and cultures. This shared value forges a collective mission while honoring the diverse histories cultures and disciplines embraced by GSL.

Alongside the Schools focus on cultures and languages GSL immerses students in humanistic and social science perspectives and methods of inquiry. Students will pursue language learning cultural studies and engage undergraduate professional tracks including international law diplomacy human rights global health and development and global environmental change all of which position them to bring humanities-informed cultural understanding to careers that have global impact. The School provides students with language and intercultural skills that align with their individual academic and career goals and that prepare them for future opportunities and in a 21st-century global context. Students study abroad engage in experiential learning that bridges theoretical knowledge and its practical application and participate in career-readiness activities at every step of their degree progress.

Position Summary

The Operations Coordinator is the primary support position for all operational and logistical processes within the assigned Academic Support Unit (ASU) and assists the Operations Manager in administrative tasks and special projects developing an in-depth knowledge and expertise to consistently coordinate and administer department operations and special projects in assigned areas.

This position assists faculty with the planning and organizing of faculty seminars Job talks Colloquia and other public-facing research or celebratory events and will book rooms catering and vendors as addition the coordinator will manage paperwork and work with accounts payable to set up vendor payments.

The coordinator reports directly to the Operations Manager and works on the Academic team within the ASU.

Minimum Requirements

Two (2) years of clerical experience. One year of which included typing word processing or other experience generating documents; OR

An Associates degree in Office Occupations or Office Technology; OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

Ability to work effectively both independently and as a member of a team.

Ability to manage multiple priorities solve problems and stay organized with keen attention to detail.

Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.

Ability to understand and follow guidelines policies and procedures.

Skilled in Microsoft Office Word Excel PowerPoint and Outlook; ability to learn other specialized software.

Demonstrated ability and / or commitment to working with faculty staff and students from diverse backgrounds in support of an inclusive welcoming environment.

Ability to work effectively under the pressure of deadlines and competing demands.

Adaptability in an environment of change.

Preferred Qualifications

Experience working in higher education.

Experience identifying analyzing and tracking large volumes of data / information on an ongoing basis while correcting identified discrepancies.

FLSA Exempt : No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and / or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here .

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Required Experience :

IC

Key Skills

Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 19 - 28