Administrative Assistant Part Time

Abacus Solutions Group is a family-owned leader in workforce and talent solutions with over 80 years of experience. We are known for our supportive culture and long-standing client partnerships. Abacus offers more than just a job—we provide a path to lasting career growth with trusted employers nationwide.

Personal / Admin Assistant

We are seeking a highly organized and discreet Personal / Admin Assistant to support the operations of a private family business with multiple entities across various industries. This role blends administrative, personal, and light accounting responsibilities, requiring a proactive individual who can manage diverse tasks with professionalism and confidentiality.

Key Responsibilities

• Manage calendars, appointments, and travel arrangements across business and personal schedules
• Prepare meeting agendas, take minutes, and follow up on action items
• Draft and manage correspondence, reports, and presentations
• Liaise with accountants, attorneys, vendors, and staff across different business entities
• Track deadlines, renewals, and compliance documents for various companies
• Assist with document management and inter-entity communications
• Process invoices, receipts, and reimbursements
• Assist with expense tracking and monthly reconciliations
• Maintain records for petty cash, credit card statements, and vendor payments
• Support preparation of financial reports and liaise with external accountants as needed
• Handle sensitive financial, legal, and personal information with utmost confidentiality
• Maintain secure filing systems and digital records

Qualifications

Compensation :

$60,000-$75,000 per year