Job Details
Job Location
CHQ - Overland Park, KS
Position Type
Full Time
Job Category
Accounting
Description
SUMMARY
Airshare is a company that values its people and recognizes their contributions to the success of the organization. We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations. Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip. The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture.
The Senior Accounts Payable Administrator is responsible for overseeing the complete accounts payable process, including payment processing, record management, and supporting the accounting department in maintaining accurate financial records. This position requires working in the Corporate Headquarters office, located in Overland Park, KS. This is not a remote or hybrid role.
ESSENTIAL DUTIES
- Payment processing and record management
Set up new vendors and maintain vendor records, including W-9s and 1099 reporting requirements
Assist with year-end 1099 reportingRoute bills for approval according to policy and ensure accurate entry and coding in the NetSuite accounting systemMonitor payables aging, preparing, and recording all vendor disbursements to ensure timely paymentsMaintain vendor files, statement reconciliations, and vendor communicationsReconcile the month-end accounts payable general ledger account, accrue for recurring vendor bills not received, and provide notes on extraordinary expendituresTimely and accurate 3-way matching of maintenance, training, and trip-related invoicesProcess 3-way matching to Corridor purchase orders, communicate discrepancies with the parts manager
Generate weekly uploads to add maintenance payables to the accounting systemMaintain maintenance vendor files and communicationsRun Corridor reports to monitor unmatched purchase ordersProcess 3-way matching to NetSuite training purchase ordersConfirm managed training allocation and follow up on unmatched training purchase ordersAssist with processing 3-way matching of fuel and trip expenses to trip recordsRecord monthly amortization of prepaid training expenses and other prepayments as assignedReport hours for engine programs and accrue for bills not receivedAssist with the administration of corporate credit cards and Concur expense trackingAssist with bank communications, fraud disputes, credit limit monitoring, and new card requests
Assist with new user set up, user presentations, and assist users with the tracking system (Concur)Assist in the Corridor maintenance system month-end close report processingAssist in gathering support required for annual financial auditsOther duties as assignedQualifications
Qualified candidates will have 3-5+ years of experience in full-cycle Accounts Payable in a high-volume, fast-paced environment. Must be proficient in standard Office applications, specifically in Microsoft Excel.
Ability to prioritize workload while maintaining attention to detailEffective communication skills - both oral and writtenAbility to work independently & as part of a teamNetSuite accounting system experience is a plusConcur credit card tracking system experience is a plusBENEFITS AND PERKS
Medical, dental, and vision insurance - if you choose to participate, coverage will commence on the first day of the month following your date of hireAirshare offers a no-cost medical and dental option at the employee levelOptional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term / long-term disability, fertility, and pet)Paid Parental LeaveCompany-paid term life insurance equal to 1.5 times your annual salaryTwo 401(k) retirement plans with employer match - you will be eligible to participate on the first of the month following 30 days of employmentPTO is accrued based on the length of employment12 holidays per yearAccess to relocation flightsFREE Full Size on-site Gym with locker rooms and SaunaGroup Fitness Classes and various activities (pickleball, running club, ping pong, etc.)FREE Access to Bicycle sharingIndoor and Outdoor Common areas with WIFIOn-site café and Food Truck WednesdaysAmazon Delivery lockersCovered Parking