Office Administrator

Office Administrator Order Entry & Vendor Support

Location : McDonald, PA

Pay : Starting at $20.00 / hr. to $24.00 / hr. Depending on experience.

Hours : M to F 8 : 30 am to 5 : 00 pm

Type : Temporary to Hire Benefits After Probationary Period-Include health benefits, 401K plan, paid holidays, and vacations.

Job Description : A fast-growing company focused on providing innovative industrial and environmental solutions. We are looking for a dependable and detail-oriented Office Administrator to join our team. This role is central to our day-to-day operations and involves order entry, vendor invoice processing, and professional communication management.

Key Responsibilities :

• Order Processing :
• Accurately enter and maintain customer sales orders in SAP Business One
• Verify pricing, quantities, and delivery terms with internal teams
• Coordinate with logistics and production to ensure order fulfillment
• Vendor Invoice Entry :
• Input vendor invoices into SAP Business One, matching them with purchase orders and receipts
• Communicate with purchasing or vendors to resolve discrepancies
• Help maintain accurate records for accounts payable
• Phone and Front Office Management :
• Answer and route incoming calls in a courteous and professional manner
• Greet visitors and provide general support to office guests
• Maintain office supplies and assist with other administrative tasks as needed

Qualifications & Experience :

2+ years of administrative or office experience preferred

Experience with SAP Business One is highly preferred

Strong computer skills, including Microsoft Excel, Outlook, and Word

Excellent organizational skills and high attention to detail

Professional communication skills and positive phone etiquette

Ability to multitask and prioritize tasks effectively

We are an EOE