Office Assistant Clinic

Job Description

Job Description

Office Assistant - Clinic

Essential Duties :

1.Respect the confidential nature of all the program services and the communications.

2.Perform clerical function, including answering the telephone, routing calls to appropriate personnel, taking messages, informing potential clients about the available services, photocopy.

3.Contact personally or by written communication all staff personnel regarding messages they have received.

4.Accept payment from clients and process according to agency policy.

5.To assist in the scheduling of appointments by conveying all scheduling information to both client and therapist.

6.Type letters, messages, memos, client records labels, or other communications as assigned.

7.File client records and other Agency materials properly in accordance with agency policy.

8.Deposit receipts and perform other tasks as directed by the Office Manager or by the person so designated.

9.Keep monthly statistical records or analysis as they are requested.

10.As training is available and needed, to participate in said training as it relates to the improvement of position skills.

11.Keep records, forms, and other data of direct service, fiscal operations, and administrative services where such responsibilities are assigned.

12.Maintain client ledgers & Maintain Waiting List.

13.Pull client charts.

14.Open and distribute mail.

15.Balance Backers.

16.Data Entry

17.Generate Statistics / Reports

18.Case Reviews

19.Timely and Regular Attendance

20. Other Duties as Assigned.

Minimum Qualifications :

• 2 years clerical experience
• Type 35-45 wpm
• Computer literate in Word and Excel
• Pass clerical test administered by HR
• Background & Fingerprint Clearance
• Drug Test Clearance
• TB Test Clearance
• CA Driver’s License & Proof of Automobile Insurance
• Current and Clean DMV Print out record
• Ability to read and write English and to communicate at the level required for successful job performance
• Bilingual (Spanish) Preferred

Licenses & Certifications :

Physical & Mental Demands :

FSA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.