Executive Assistant to the Chief Human Resources Officer
This range is provided by FGS Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$120,000.00 / yr - $130,000.00 / yr
Overview
FGS Global is seeking a highly organized and experienced Executive Assistant & HR Project Manager to support the Global Chief Human Resources Officer (CHRO). This role blends executive support with dedicated coordination of HR / People priorities, ideal for a detail-oriented professional with 5–10 years of experience managing senior leaders and supporting cross-functional initiatives in fast-paced, global environments.
This role will serve as a close partner to the CHRO, tracking HR projects and deliverables on a daily basis, keeping timelines and documentation current, and clear communication where needed. This role will partner with various teams across regions to drive progress, maintain accountability, and support internal People initiatives.
Responsibilities
- Executive Support to the CHRO :
Manage complex calendar scheduling and meeting logistics across multiple time zones; coordinate domestic and international travel, including detailed itineraries and last-minute changes
Prepare agendas and briefing documents in advance of key internal and external meetingsMonitor key deliverables, track deadlines, and follow up with internal and external stakeholders to ensure timely completionBuild clear systems for prioritization, helping streamline day-to-day decision-makingMaintain organized files and records, ensuring easy access to meeting materials, notes, and background documentationServe as a point of contact when needed between the CHRO and senior leaders, external partners, and other business units with professionalism and discretionAnticipate needs, flag potential issues, and follow up on time-sensitive items to support the CHRO on strategic prioritiesGlobal HR Project Coordination and Team Support :Support execution of HR team initiatives including onboarding, employee engagement programs, and internal communications
Maintain up-to-date tracking of HR priorities for the CHRO, ensuring visibility into key milestones, action items, and cross-functional inputsContribute to reporting, dashboards, and data summaries for leadershipMaintain shared documentation, ensuring materials are up to date, accessible, and version-controlledLiaise with regional HR leads and business partners to align on processes and provide centralized coordination for CHRO-sponsored initiativesServe as the go-to for managing meeting preparation, timelines, and shared documentation across the global HR teamHelp coordinate logistics for internal and external team meetings and planning sessionsQualifications / Attributes
5–10 years of experience in executive support, HR coordination, or project management, ideally within a global or matrixed environmentExperience supporting global HR or leadership operations is a plusExperience working with a global team preferredProven ability to manage daily project tracking for senior leadership , staying on top of shifting timelines and multiple prioritiesSkilled in managing scheduling and travel logisticsStrong organizational and time management skills; exceptional attention to detailAbility to work with minimal direction, manage own time and handle multiple projects simultaneouslyExcellent written and verbal communication skills, with comfort interfacing with senior stakeholdersHigh level of discretion and professionalism when handling confidential informationProactive, resourceful, and adaptable, able to pivot quickly and stay calm under pressureProficient in Microsoft Office (especially Outlook, SharePoint, Excel, PowerPoint); experience with Teams and collaboration toolsAdditional details
Seniority level : Mid-Senior levelEmployment type : Full-timeJob function : Administrative and Human ResourcesIndustries : Professional Services#J-18808-Ljbffr
