School Support Secretary

Job Title : Clerical Support Staff

This is a Promotional / Open Competitive recruitment to create an eligibility list for current and future vacancies. Successful candidates are expected to work eight (8) hours per day, five (5) days a week, and twelve (12) months per school year. Candidates must submit proof of all required documents to be considered for the recruitment process.

Under general supervision, performs a variety of moderately complex clerical support and records management duties; performs routine word processing; and performs related duties, as assigned. Incumbents in this classification are responsible for performing a variety of routine word processing duties and carrying out responsible office clerical and records management functions requiring general knowledge of District policies and procedures. This classification is distinguished from other clerical staff in that incumbents provide difficult and specialized clerical and office support functions for the Principal, Assistant Principal, and / or Counselor at the high school level. Assigned work requires the use of judgment in selecting appropriate procedures and solving routine to non-routine problems based on knowledge gained through experience.

Essential Duties and Responsibilities :

• Serves as clerical support for the Principal, Assistant Principal and / or Counselor; types, formats, revises, prints, and distributes correspondence, memoranda, calendars, requests, forms, lists, reports, and other documents; types from rough notes, drafts, and oral instructions; composes routine correspondence; enters and revises data in databases and generates reports, suspension letters, grading packets, and enrollment records; prepares and compiles packets; sends and receives faxes.
• Answers, screens, and routes telephone calls; takes and distributes student messages; receives parent / guardian visitors; receives calls from parents / guardians; contacts parents / guardians to pick up students; answers written inquiries for standard information.
• Types suspension, referral, and removal letters for signature; prepares class lists and addendums; prepares and processes grading packets; organizes and verifies student enrollment packets.
• Maintains office files and records; creates new files and folders; retrieves, duplicates, and distributes copies of reports, forms, records, and documents; requests and provides reports for Information Systems.
• Schedules meetings, arranges appointments with parents / guardians and students; maintains master calendar; provides information to parents, teachers, students, and staff regarding school policies and procedures.
• Sends out and signs in student call slips; assists teachers with students schedules, phone numbers, and addresses; removes students from classes as directed.
• Assists with registration; updates counseling cards; maintains student rosters, class lists, and progress reports.
• Maintains graduation records; orders diplomas; prepares printing requisitions; assists in the preparations of graduation seating chart.

Other Duties :

Minimum Qualifications :

Ability to :

Education, Training, and Experience :

Physical and Mental Demands :

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the selection authority to accommodate the limitation.

Examination Information :

After the evaluation of minimum qualifications, examination parts for this recruitment may include but are not limited to the following : scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc. Applicants must submit a full application. Failure to submit a complete application will result in disqualification from this recruitment. The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates.