Special Funds Accounting Manager

The Special Fund Accounting Manager will manage all aspects of our special funds FY25 this encompassed the management of over $ across 40 grant accounts 12 revolving accounts and 5 capital project accounts including the accurate posting of 1000 liquidations from 600 purchase orders and the processing of 500 requests for funds through the Department of Elementary and Secondary Education GEM$ grant accounting system all in collaboration with and service to over a dozen local educational leaders (principals directors etc.) who originate and manage special fund programs.

This position requires the utmost discretion sensitivity and professionalism at all times along with excellent accounting and organizational skills plus the ability to multi-task and work in tandem with a team of business / finance department leaders.

REPORTS TO : Chief Financial Officer

Duties include but are not limited to the following : (Additions and modifications to these representative duties and responsibilities are under the purview of the Superintendent of Schools and the CFO.)

• Encumber all special fund requisitions confirming that purchases are eligible

Calculate supplemental MTRS amounts and prepare MTRS supplement forms

Prepare letters to auditing for reclasses MTRS transfers etc.

Prepare purchase order change forms for special fund accounts

Post quarterly health benefits

Reconcile all special fund accounts monthly

Research and correct posting discrepancies

Submit monthly reconciled snapshots to special fund account originators

Field questions from school leaders and operational assistants re. special funds

Post weekly payroll report to ledger and snapshots.

Provide Treasurers Office with account numbers for electronic receipts

Send special fund purchase orders to be closed to auditing

Work with private schools to spend grant allocations

Work with outside auditors on variety of audits (EOYR Single Nutrition)

Establish special funds in ledger upon award

Complete budget amendment forms for any grant that is amended during the year

Post cash receipts to all special funds

Submit monthly request for funds through GEM$ for all grant accounts.

Post all payment notifications

Assist CFO with Schedule 3 breakout of special fund spending on EOYR.

File all paid grants

Prepare acknowledgement letters for all donations

Reconcile quarterly revenue and expense report sent from Auditing

Provide oversight to clerical staff including but not limited to things like : posting of weekly O / O reports into grant accounting spreadsheets organizing payables in accordance with unique grant payment request timetables

Assist in development and oversight of policy and procedures for our grant accounting processes

Train new grant originators on accounting protocols

Attend professional development opportunities related to special funds accounting

Reconcile monthly Treasurers Receipts with local controls

Specify variety of account specifics to payroll for multi-year grants

SCHEDULE & COLLECTIVE BARGAINING UNIT

This is a full time 12-month non-union position currently scheduled for 1970 hours per year. Schedule salary and benefits will be determined by the guiding documents established by the Revere Public Schools Nonunion Compensation Working Group.

QUALIFICATIONS

Experience with bookkeeping and accounting

Adept at working with numbers

Proficiency in Microsoft Office and Outlook particularly Excel

Ability to multi-task without sacrificing accuracy

Demonstrated discretion and confidentiality

Highly organized detail oriented independent proactive problem solver with consistent initiative and follow through

Outstanding interpersonal skills cultural sensitivity and respect for others

Effective written and verbal communication skills

Have a willingness to learn new and different administrative tasks software and approaches to improve efficiency and effectiveness

Collaborate well with variety of constituents within and outside of the School System

Enjoy working in a shared office environment

PREFERRED CANDIDATES WILL :

Be experienced in MUNIS

Be experienced in GEM$

BUSINESS / FINANCE OFFICE CORE VALUES

All candidates must be committed to the four guiding principles of our Business / Finance Office :

Accurate : Every dollar in its place

Efficient : Everyone works hard and smart

Helpful : Love those we work with and for

Required Experience :

Manager

Key Skills

Internal Audit,Supervising,Data Entry,Compliance,Customer Service,Accounting & Finance,General Ledger Accounting,IFRS,External Audit,Microsoft Excel,ERP,Payroll,Financial statement,ACCA,CPA

Employment Type : Full-Time

Experience : years

Vacancy : 1