Tenant Coordination Manager

We are seeking a highly organized and detail-driven Tenant Coordination Manager to join an active owner and operator of retail assets based in Irvine, CA. The Tenant Coordination Manager is responsible for overseeing all phases of tenant delivery within a retail environment, ensuring that shops, restaurants, and service retailers are designed, built, and delivered according to schedule and lease requirements. This role supports the successful opening of retail tenants by coordinating across leasing, construction, design, operations, and tenant teams. The ideal candidate understands the unique demands of retail build-outs—including signage requirements, health department and restaurant permitting, and strict grand-opening timelines.

What You’ll Do :

• Act as the primary liaison between retail tenants, leasing teams, architects, contractors, and internal departments.
• Clearly define project scope, retail design criteria, and opening timelines to ensure coordinated execution.
• Support retailers in understanding landlord requirements related to storefront design, merchandising zones, and operational standards.
• Review and approve retail tenant plans, including storefront design, signage, kitchen layouts (for F&B tenants), MEP requirements, and construction drawings.
• Track tenant construction progress and ensure adherence to approved plans and retail center standards.
• Manage all contractor documentation, change orders, and project files.
• Review pay applications, verify vendor invoices, and process tenant improvement (TI) allowances in accordance with lease terms.
• Conduct site walks and generate punch lists for storefronts, interiors, and back-of-house areas.
• Confirm tenant insurance compliance and verify that all construction work meets local code, retail-specific standards, and lease requirements.

What We’re Looking For :