HR and Finance Admin Assistant

Job Description

Job Description

Human Resources and Finance Administrative Assistant

Department : Finance / HR

FLSA Status : Non-Exempt

Supervisor : Associate Finance Director / Director of HR

Revised : 07 / 2025

Part time position; 20 hours per week

SUMMARY

The Finance and HR Administrative Assistant is a part-time support position (up to 20 hours per week, non-benefit eligible) responsible for providing clerical and administrative assistance to both the Finance and Human Resources departments. The position is based at the Hunting Park and KA sites and is responsible for managing mail distribution, assisting with data entry and filing, and supporting departmental initiatives. This role reports directly to the Associate Director of Finance and the Director of HR and is responsible for independently managing daily tasks in a timely and organized manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Administrative Support for the Finance Department

• File accounts payable records, photocopy checks and supporting documents, and upload employee pay stubs.
• Prepare bank deposits and assist with cash and change transactions with the Office Managers.
• Use Microsoft Excel to track financial activities; may serve as primary or backup support for various tracking spreadsheets.
• Collaborate with the Advancement department to assist with tasks such as processing donations, developing and sending receipts, thank-you letters, and generating giving reports as needed.
• Provide support for finance-related projects, including billing initiatives or audits.

2. Mail Processing and Distribution (Hunting Park Site)

3. General Administrative Support

4. Administrative Support for Human Resources

EDUCATION, KNOWLEDGE, SKILLS, AND QUALIFICATIONS

PHYSICAL REQUIREMENTS

DISCLAIMER

This job description is not intended to be all-inclusive. The employee may perform other related duties as needed to meet the ongoing needs of the Finance and Human Resources departments and Esperanza Health Center.