Accounts Payable & Accounting Specialist

Job Description

Job Description

Description : Job Description

Job Title : Accounts Payable & Accounting Specialist

Reports To : Controller

Department : Finance

Supervisory Responsibility : No

Position Summary :

The Accounts Payable & Accounting Specialist is responsible for the Accounts Payable accounting cycle and supporting general accounting functions of the organization. This role ensures timely and accurate processing of vendor invoices, reconciliations, journal entries, and reporting, while maintaining compliance with company policies and accounting standards.

Summary of Duties and Responsibilities :

• Process vendor invoices and support all Accounts Payable functions within the general ledger.
• Reconcile vendor statements and promptly resolve any discrepancies.
• Prepare and post journal entries in the general ledger as needed.
• Reconcile Accounts Payable aging reports and investigate variances as needed.
• Prepare check runs and process electronic funds transfers (EFTs) in accordance with company policies and schedules.
• Provide administrative and accounting support to ensure efficient department operations.
• Assist in the preparation and analysis of various financial reports, as assigned.
• Perform other duties and special projects, as assigned.

Requirements :

Education, Prior Work Experience, Special Skill and Knowledge Requirements :

Proficient in Microsoft Excel and other Microsoft Office applications.

Preferred Qualifications

Physical Demands and Work Environment

Physical Demands

An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the physical demands. The employer retains the right to change or assign other duties to this position .While performing the duties of this job, the employee is regularly required to prepare, inspect, place, detect or operate productivity machinery, such as a calculator, copy machine, computer, scanned faxes, and computer printer. The employee is frequently required to remain stationary, move, ascend / descend. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Specific communication abilities required by this job include the ability to communicate and detect, converse with others, discern, convey, express oneself, and exchange information.

Work Environment

The work environment characteristics described here represent those an employee may encounter while performing the essential functions of this job. Remote employee is not applicable to this environment. The noise level in the work environment is usually moderate; lighting is in the standard range. The employee is subject to infectious waste, potential exposure to allergens in concentrated forms, diseases, and conditions. This role operates primarily in an office environment but may require occasional travel for conferences, meetings, or client interactions.

EEO Compliance :

Family Allergy & Asthma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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