Financial Planning Operations & Planning Associate Career-Track Financial Planning Support | Austin

Job Description

Job Description

Financial Planning Operations & Planning Associate

Career-Track Financial Planning Support | Austin, TX | In-Office / Hybrid

If you’re genuinely curious about how money, investments, insurance, taxes, business, and estate planning work—and want to become skilled enough to help clients in those areas within a competency of people, technology, numbers, compliance, data, and analysis—keep reading.

Join a boutique wealth-management firm and learn elite financial planning from the inside out. We serve successful families, business owners, and professionals through multi-generational strategies that integrate investments, insurance, and advanced estate planning within a fiduciary framework. You’ll work directly with the CFP® founder and internal consultants in a firm committed to innovation, technology integration, and a modern client experience.

This is not a sales job or a call-center role. It’s a true apprenticeship—part operations, part financial analysis, part project management—for someone who wants a long-term career in financial planning and thrives on precision. You don’t have to be an extrovert, but you must communicate clearly, know when to stop emailing and pick up the phone, and take ownership from start to finish. Professional follow-through, accuracy, and compliance discipline are non-negotiable here.

What You’ll Do

This role supports every facet of a high-performing financial planning practice —from operations to marketing, from technology to client experience. You’ll be the execution engine that makes planning and production possible, ensuring the advisor can focus on delivering strategy, advice, and results.

Your responsibilities will include, but are not limited to :

• Operations and Administration of the Firm : Own the calendar, manage workflows, oversee licensing and compliance processes, maintain digital filing systems, and ensure all applications, forms, and documentation meet compliance standards.

Client and Case Support : Gather data, maintain flawless accuracy, and prepare deliverables in eMoney, Excel, and Salesforce for financial planning, insurance, and investment cases.

Sales Development and CRM : Maintain and optimize the CRM (Salesforce) for all prospects, clients, and referral sources; build follow-up sequences; ensure no opportunity slips through the cracks.

Marketing and Communications : Coordinate firm branding, website updates, newsletters, digital outreach, and social media initiatives; support podcasts, events, and professional marketing efforts.

Client Appreciation and Retention : Track key dates and milestones; coordinate client and referral gifts, events, and personal touches that reinforce client loyalty and brand experience.

Growth and Recruiting : Help identify, recruit, and onboard future team members as the firm expands; assist in training and documenting workflows for scalability.

Innovation and Systems : Continuously look for better ways to integrate technology, automate routine processes, and modernize the client experience through improved systems and reporting.

This is a comprehensive operations role that touches every area of the business—planning, marketing, administration, and growth. Success in this role requires organization, ownership, and the ability to manage multiple priorities simultaneously without losing sight of the details.

Must Have

Exceptional attention to detail—you treat accuracy as craftsmanship.

High personal accountability; no excuses, no loose ends.

Structured, proactive communication—written, verbal, and by phone.

Analytical mindset with curiosity and grit.

Professional composure and reliability.

Qualifications

Bachelor’s degree preferred (Finance, Accounting, Economics, or Business).

Associate degree or equivalent experience considered.

2–3 years of practical experience in a related field (financial operations, accounting, project management, or similar) may substitute for a degree.

High proficiency in Salesforce and Microsoft Excel / Office, with strong data-management skills.

Familiarity with eMoney, Envestnet, or Morningstar a plus.

Career Path & Compensation

Starting Compensation : $52,000–$70,000 annually, including opportunity for performance-based increases and annual bonus potential.

Advancement is merit-based, not time-based. Exceptional performers who master systems, complete licensing, and demonstrate ownership may progress through the career track and pay scale faster than the standard timeline.

Progression Framework (Cumulative, Not Sequential)

Each phase builds on the previous one—new licensing and capabilities enhance earlier responsibilities rather than replace them.

Accuracy, operational execution, and attention to detail remain core expectations throughout every stage of advancement.

Typical progression :

Phase 1 – Operations & Planning Associate : Master systems, accuracy standards, and workflows.

Phase 2 – Licensed Assistant : Obtain Life & Health license; expand responsibilities into product and case design while maintaining operational precision.

Phase 3 – Registered Assistant : Earn Series 6 / 63 or 7 / 66; take on plan updates, investment operations, and analysis while continuing to manage planning process execution.

Phase 4 – Associate Advisor : Participate in client meetings, help develop recommendations, and lead initiatives—while upholding the same high standards of accuracy and process discipline established in earlier phases. AFA affiliation requires 7 / 66 licensing.

Comprehensive Benefits Package Includes

Annual performance bonus potential

Health benefits stipend

Retirement plan with employer matching

Paid Time Off (PTO) and holidays

Licensing, continuing-education, and professional-development sponsorship

Success Metrics

100% accuracy in data and documentation

On-time delivery of meeting prep and projects

Clear, proactive communication

Steady progress on licensing and training milestones

Visible impact on efficiency and client experience