Administrative Assistant (Los Angeles)

Organization : Leading Healthcare Provider Location : 100% Onsite at 5971 Venice Blvd, Los Angeles, CA 90034

Compensation : $24.00 per hour

Schedule : Full-Time, Monday Friday, 8 : 30 AM 5 : 00 PM

Contract Duration : 3 months to start, with potential for extension and conversion to permanent employee status.

Position Summary

We are seeking an experienced and highly organized Administrative Assistant II to provide complex administrative and operational support to mid to senior-level managers, physicians, and clinical staff. This role operates in a dynamic healthcare environment and involves direct customer and executive contact.

The ideal candidate is a proactive self-starter with a strong focus on organization, time management, and attention to detail.

Key Responsibilities

The successful candidate will manage critical administrative tasks essential to clinic operations :

• Scheduling & Timekeeping : Managing staff and physician schedules using Excel and clinical systems (e.g., Healthconnect). Performing accurate staff and physician timekeeping / payroll submission.
• Operational Support : Ordering clinic and office supplies. Submitting staff requests for IT equipment access, repairs for broken clinic equipment, and general IT issues.
• Coordination & Meetings : Scheduling staff meetings and ordering catering / lunches as needed. Taking clear and concise notes for staff huddles.
• Complex Administrative Tasks : Managing small projects, composing professional letters and reports, preparing / editing presentations, and recommending or making purchasing decisions.

Required Qualifications

Preferred Qualifications