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Administrative Assistant

Administrative Assistant

New Jersey StaffingElizabeth, NJ, US
16 hours ago
Job type
  • Full-time
Job description

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Elizabeth, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations while ensuring an organized and welcoming environment. The role requires strong organizational skills, a proactive attitude, and the ability to multitask effectively in a dynamic setting.

Responsibilities :

  • Welcome and direct customers, visitors, and vendors to the appropriate staff members.
  • Process and manage invoices, purchase orders, and inventory records through accounts payable systems.
  • Maintain accurate logs of customer names and referrals on a daily basis.
  • Organize and distribute incoming mail to relevant departments.
  • Handle branch petty cash and report deposits and credit card transactions to corporate.
  • Scan and archive final recap packages for accounting purposes.
  • Ensure proper filing of truck records after transaction completion by the Finance and Insurance Manager.
  • Provide backup and support for the Finance and Insurance Manager as needed.
  • Check titles promptly upon arrival and maintain compliance with auditing guidelines.
  • Perform copying, scanning, and filing tasks while adhering to organizational standards.

Requirements :

  • High school diploma or equivalent is required.
  • Prior experience in accounts payable and customer service is preferred.
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  • Strong organizational skills and the ability to manage multiple tasks simultaneously.
  • Excellent interpersonal communication skills with a focus on customer service.
  • Ability to adapt to changing priorities and work effectively in diverse situations.
  • Familiarity with basic accounting processes and record-keeping.
  • Positive attitude and detail-oriented approach when interacting with coworkers and clients.
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    Administrative Assistant • Elizabeth, NJ, US