Deferred Prosecution – Bilingual Administrative Assistant

Description

General Summary: Responsible for supporting the daily work of the Deferred Prosecution Director and Caseworkers.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Schedule all applicant interviews, screen all incoming calls and walk-ins, and assist clients with payments and monthly supervision reports.
• Prepare paperwork on all new incoming files
• Prepare court paperwork for all approved applicants
• Log all incoming payments, monthly supervision reports, and outside correspondence on applicant's files
• Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Bilingual in English/Spanish
• Strong Communication Skills
• Ability to work in fast paced work environment
• Ability to compute records and generate reports
• Minimum 2 years' experience in office environment
• Ensures confidentiality and privacy at all times
• Treat others with courtesy and respect in all interactions
• Is open to new ideas and changes; encourages others to do the same
• Willingly flexes to meet changing workload demands and priorities
• Works cooperatively with other employees to complete the work
• Displays punctuality in all activities such as work attendance, project deadlines and reports.

PHYSICAL DEMANDS OF THE ESSENTIAL FUNCTIONS:

• Sitting, talking, hearing and vision are required approximately 100% of the time.
• Standing, walking, keying and reaching are required approximately 50% of the time.
• The ability to speak loud and clear so listeners can understand.
• Lifting files and books up to 20 lbs. required 10% of the time.

WORKING CONDITIONS WHILE PERFORMING ESSENTIAL FUNCTIONS:

• General Office Environment,
• Standing, walking, keying and reaching are required approximately 50% of the time.
• The ability to speak loud and clear so listeners can understand.
• Lifting files and books up to 20 lbs. required 10% of the time.

​EQUIPMENT USED TO PERFORM ESSENTIAL FUNCTIONS:

• Computer, Phone, Fax, Copier, Scanner, Video recorder

REPORTING RELATIONSHIPS:

Reports to: Director of Deferred Prosecution Program
Directs Work of: None

This statement describes the general content of, and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements, as the needs of the division may change from time to time.

BENEFITS INCLUDE:
Group Health/Dental/Vision Insurance
Life Insurance
IMRF Pension
Paid Holiday, Vacation, and Sick Time
Flexible Benefits Plans (FSA, HSA)
Medical Expense Reimbursement Plan
Employee Assistance Program
Tuition Reimbursement

This statement describes the general content of, and requirements for, the performance of this job. It is not construed as an exclusive statement of duties, responsibilities, or requirements, as needs of the division may change from time to time.